Senior Administrative Assistant Immunobiology
2 weeks ago
Essential Duties
Principal Responsibilities:1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Required Education and Experience:Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Position Focus:
Provides administrative support and oversight to faculty. Responsibilities include, but are not limited to; maintaining calendars, correspondence, taking minutes, organizing files, making travel arrangements, coordinating events, and handling expense reimbursements.
Preferred Education, Experience and Skills:
Demonstrated ability with coordinating travel, events, and expense reimbursements.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
-
Senior Administrative Assistant Immunobiology
2 weeks ago
New Haven, United States Yale University Full timeProvides administrative support and oversight to faculty. Responsibilities include, but are not limited to; maintaining calendars, correspondence, taking minutes, organizing files, making travel arrangements, coordinating events, and handling expense Administrative Assistant, Biology, Administrative, Senior, Assistant, Technology
-
Senior Administrative Assistant, OHER
5 days ago
New Haven, United States Yale University Full timeReporting to the Associate Dean for Health Equity Research, the Sr. Administrative Assistant provides high quality administrative assistance in the fast-paced and deadline-oriented Office of Health Equity Research. This position requires knowledge of Administrative Assistant, Administrative, Assistant, Senior, Technical Support, Technology, Research
-
Senior Administrative Assistant
1 month ago
New Haven, Connecticut, United States HERC: Metro New York & Southern Connecticut Full timeEmployer Name: Yale UniversityOversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates...
-
Senior Administrative Assistant, Events Team
2 weeks ago
New Haven, United States Yale University Full timeReporting to the Associate Director, Events, the Senior Administrative Assistant (SAA) provides a high level of administrative and operational support in a fast-paced environment for the Office of Developments Marketing & Communications Events team. Administrative Assistant, Administrative, Event, Senior, Assistant, Support, Technology
-
Senior Administrative Assistant, OHER
5 days ago
New Haven, United States Yale University Full timeEssential Duties 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of...
-
Senior Administrative Assistant
1 month ago
New Haven, United States Complete Staffing Solutions Full timeJob DescriptionJob DescriptionWe are seeking a executive assistant member to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...
-
Senior Administrative Assistant, Events Team
2 weeks ago
New Haven, United States Yale University Full timeEssential Duties 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of...
-
Senior Administrative Assistant
2 weeks ago
New York, United States gonzer Full timeDetails: L.J Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Senior Administrative Assistant. Provide strong administrative support including scheduling meetings and conference rooms Update and maintain detailed management reports, spreadsheets, databases, and related systems to support...
-
Senior Administrative Assistant
2 weeks ago
New York, United States UJA Full timePosition Summary: Provides administrative support to the Office of the President and Executive Director of Board Relations. Opportunity to work cross-organizationally, including liaising with senior professional team and members of the Board of Directors and Executive Committee as well as significant donors. Major Responsibilities:Calendar management for...
-
Sr. Administrative Assistant
3 weeks ago
New Haven, United States Insight Global Full timeContract: 6 mo contract-to-hireLocation: Onsite 5 days/week - New Haven CTCompensation: $29.62 per hourWork Authorization: USC & Green Card Must-Haves:4+ years of administrative assistant experience and highly proficient with scheduling, appointment support, hiring processes, event coordination, and other administrative tasksExperience using MS Office Suite...
-
Sr. Administrative Assistant
3 weeks ago
New Haven, United States Insight Global Full timeContract: 6 mo contract-to-hireLocation: Onsite 5 days/week - New Haven CTCompensation: $29.62 per hourWork Authorization: USC & Green Card Must-Haves:4+ years of administrative assistant experience and highly proficient with scheduling, appointment support, hiring processes, event coordination, and other administrative tasksExperience using MS Office Suite...
-
Sr. Administrative Assistant
2 weeks ago
New Haven, United States Insight Global Full timeContract: 6 mo contract-to-hireLocation: Onsite 5 days/week - New Haven CTCompensation: $29.62 per hourWork Authorization: USC & Green Card Must-Haves:4+ years of administrative assistant experience and highly proficient with scheduling, appointment support, hiring processes, event coordination, and other administrative tasksExperience using MS Office Suite...
-
New Haven, United States Albertus Magnus College Full timeJob Details Description Position Title : Graduate Assistant, The Office of Student Administrative Services Reporting Supervisor: The Department of Human Resources About Albertus Magnus College: Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional...
-
Administrative Assistant
4 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
4 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
1 month ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
2 weeks ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Senior Administrative Assistant
1 week ago
New York, United States JPMorgan Chase Bank, N.A. Full timeBecome an integral part of the Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Senior...
-
Administrative Assistant
3 weeks ago
Matawan, New Jersey, United States Demo160: Core Template TEMC Full timeOverview: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Qualifications: Proven experience as...
-
Administrative Assistant
3 weeks ago
Matawan, New Jersey, United States Demo160: Core Template TEMC Full timeOverview: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities: Answer and direct...
