Executive Assistant

3 weeks ago

Reston, United States Applied Information Sciences, Inc. Full time

We are seeking a dynamic and highly organized Executive Assistant (EA) to join our team and provide comprehensive support to the Chief Executive Officer (CEO) and our Executive Leadership Team (ELT). The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and a proactive mindset. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our executive team, handling various administrative tasks with efficiency and professionalism. The EA will provide executive, administrative, and operational support in deep collaboration with our leaders. The EA will be a trusted partner to the ELT, attending executive team meetings and all business leadership meetings to track actions and follow-ups through to the subsequent meetings.

We are looking for a proactive and dedicated individual who thrives in a fast-paced environment and is committed to supporting our executive team in achieving their goals. If you meet the qualifications and are excited about this opportunity, we encourage you to apply

What You'll Be Doing

* Effectively manage complex calendars, including scheduling appointments, meetings, and conferences, while anticipating and resolving scheduling conflicts for the ELT looking 4-6 weeks ahead.
* Lead Board preparations and keeping everyone on track with preparation and reviews.
* Organize and coordinate meetings, including preparing agendas, distributing materials, and taking detailed meeting minutes.
* Arrange domestic and international travel itineraries, including flights, accommodations,transportation, and expenses ensuring efficiency and cost-effectiveness for the ELT.
* Assist with research, special projects, and initiatives as assigned by the ELT.
* Draft and proofread executive communications and announcements.
* Maintain confidential and sensitive information with discretion, ensuring data accuracy and integrity.
* Perform various administrative tasks such as expense tracking, invoice processing, and office supply management to ensure operational efficiency.
* Lead event and off-site event planning preparations to include venue planning, catering, speaker coordination and other duties as needed.
* Lead, coach and mentor our Receptionist.
* Oversee office management, ordering of supplies, set up of office rooms, etc through Receptionist.
* As needed calendar and scheduling assistance for ELT.

Location and Travel Details

This is an in-office position at our Reston, VA headquarters with occasional local travel (if needed).

Profile of Success

* Minimum of 10 years of experience as an executive assistant or in a similar role with a minimum of 5 years supporting C-executives in a fast-paced environment.
* Strong problem-solving skills with the ability to anticipate needs, identify issues, and propose solutions proactively.
* Polished and professional demeanor with the ability to represent the executive team with professionalism and integrity.
* Self-starter and the ability to work independently with minimal supervision and with professional discretion.
* Excellent interpersonal skills and ability to work cohesively with a team and build strong working relationships with others


* Ability to influence without authority.


* Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to prioritize tasks effectively.


* Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
* Demonstrated ability to handle confidential information with discretion and maintain a high level of confidentiality.
* Flexibility and adaptability to changing priorities and deadlines, with a positive and proactive approach to challenges.
* Experience in event planning or coordination, particularly for corporate events or conferences, would be an asset.
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.


* Highly organized and able to meet multiple deadlines.



Desirable Skills

* Experience or familiarity with project management principles and tools would be advantageous.
* Technology industry experience preferred but not required.

About AIS

AIS, Dedicated to Our People

AIS employees can spend their entire career at AIS doing challenging, rewarding work and reach their desired level of achievement and responsibility. We offer the opportunity to move up, without the obligation to move out of a position where one excels. We are committed to our employee's success; however, they define it.

It's our dedication to our employees that inspired our leadership to invest in our future and become partially employee-owned through an Employee Stock Ownership Program (ESOP).

Our employees are our greatest strength, and we do all that we can to serve them. We invest in technology as early adopters, allowing us to create transformative and innovative solutions for our customers while exposing our team to cutting edge technology.

We hire outstanding individuals who are committed to curiosity, passionate about emerging technology, and who are excited to find innovative solutions for the biggest tech challenges facing international brands and government agencies today.

We Invest in Individuals Committed to Innovation

AIS is seeking professionals of a certain character and level of excellence. People that we can learn from and that we can help grow to achieve their personal career goals.

We are looking for:

* Smart people with a passion for technology
* Strong technical capabilities with a consultancy mindset
* Close involvement with local technical communities
* A willingness to think outside of the box to provide innovative solutions to clients
* Ability to solve challenging technical business problems
* Self-directed professionals

Our Core Values

* Client Success
* Continued Learning and Technical Excellence
* Strong Client Relationships
* Citizenship and Community

EEO Statement

Applied Information Sciences is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status or any other basis covered by law. Employment decisions are based solely on qualifications merit, and business need.

  • Executive Assistant

    14 hours ago

    Reston, United States Intellibus Full time

    We work with some of the world’s largest financial institutions to build game-changing applications that disrupt and transform the very core of the financial industry.Imagine working at Intellibus with our mission to deliver a future of work without borders. With your passion and focus we will accomplish great things together! We are looking for an...

  • Executive Assistant

    4 weeks ago

    Reston, United States Tallon Recruiting & Staffing Full time

    Provide a range of administrative tasks working in support of a senior leadership team Collect and prepare operating reports and budget expenditures Prepare staff summary sheets, memorandum of agreements, and official memos Update and develop office- Executive Assistant, Executive, Assistant, Business Services, Staffing, Support

  • Executive Assistant

    19 hours ago

    Reston, United States FEDERAL HOME LOAN BANKS OFFICE of FINANCE Full time

    POSITION: Executive Assistant DATE: April 2024DEPARTMENT: Capital Markets FLSA: Non-ExemptREPORTS TO: Chief Capital Markets Officer (CCMO) & Chief Risk Officer (CRO) LOCATION: Hybrid/RestonSUMMARY OF POSITIONExecutive Assistant (EA) to the CCMO and CRO Executives providing high quality and timely administrative support to the Executives and their teams. The...

  • Executive Administrative Assistant

    4 weeks ago

    Reston, United States Keller Williams Realty Full time

    Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving...

  • Executive Administrative Assistant

    7 days ago

    Reston, United States Keller Williams Realty Full time

    Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving...

  • Executive Administrative Assistant

    4 weeks ago

    Reston, United States Keller Williams Realty Full time

    $61,500 **Responsibilities**: - Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. - Perform basic bookkeeping duties - Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings - Be the main point of contact for high-level executive - Give...

  • Executive Administrative Assistant

    2 weeks ago

    Reston, United States Keller Williams Realty Full time

    Job DescriptionJob DescriptionAre you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal...

  • Executive Assistant

    4 weeks ago

    Reston, United States zolon tech Full time

    Job Description: PURPOSE: Performs diverse administrative duties, typically for one or more managers, senior staff members, and/or an organizational unit. Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers...

  • Executive Assistant

    7 days ago

    Reston, United States Comstock Holding Companies, Inc. Full time

    The Executive Assistant will be reporting into our EVP of Development and plays a pivotal role in ensuring the smooth operation of real estate projects by expertly handling three core areas: administrative tasks, assistance in project management, and Executive Assistant, Development, Construction, Project Management, Executive, Assistant, Business Services,...

  • C-Level Executive Assistant

    2 weeks ago

    Reston, United States Ascendo Resources Full time

    The ideal candidate will provide top-level assistance for C-Level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executives with any necessary meeting preparations. ResponsibilitiesServe as Secretary of...

  • C-Level Executive Assistant

    2 weeks ago

    Reston, United States Ascendo Resources Full time

    The ideal candidate will provide top-level assistance for C-Level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executives with any necessary meeting preparations. ResponsibilitiesServe as Secretary of...

  • C-Level Executive Assistant

    2 weeks ago

    Reston, United States Ascendo Resources Full time

    The ideal candidate will provide top-level assistance for C-Level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executives with any necessary meeting preparations. ResponsibilitiesServe as Secretary of...

  • Executive Assistant II

    1 day ago

    Reston, United States Aston Carter Full time

    One of the largest eCommerce/tech based company originating from Seattle, WA is hiring an Executive Assistant in Herndon, VA to support three Directors. Role will be hybrid onsite in Herndon, VA. Description: Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors. This role...

  • Assistant Executive Kitchen Manager

    3 weeks ago

    Reston, United States Cooper's Hawk Winery & Restaurants Full time

    Direct kitchen operations, including Kitchen Managers and Team Members and day-to-day execution for dish, prep and line stations Adhere to policies, manage assigned operating systems and area of assigned responsibility. Ensure collaboration between k Kitchen Manager, Manager, Kitchen, Executive, Assistant, Operations

  • Senior Executive Assistant

    3 weeks ago

    Reston, United States Goldbelt Incorporated Full time

    Overview Goldbelt Glacier is accelerating healthcare delivery and providing superior force health readiness across the military, federal, and civilian landscapes. Goldbelt Glacier is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management...

  • Executive Assistant

    4 hours ago

    Reston, United States Comstock Companies Full time

    Job DescriptionJob DescriptionDescriptionThe Executive Assistant will be reporting into our EVP of Development and plays a pivotal role in ensuring the smooth operation of real estate projects by expertly handling three core areas: administrative tasks, assistance in project management, and legal/compliance responsibilities. This position demands a...

  • Executive Chef

    8 hours ago

    Reston, United States Gecko Hospitality Full time $100,000 - $105,000

    We are seeking an Executive Chef and Sous Chef to join our team! You will thrive in a fast-paced environment and dedicate time to expanding our clientele base to establish the restaurant's brand and reputation.Hiring Exec Chef and Sous Chef - two locations in DCTop $ Executive Chef up to $110K base plus incentives.45 Hour week.Full benefits.Admin...

  • Executive Recruiter

    1 week ago

    Reston, United States Northwest Talent Solutions Full time

    About the job Executive Recruiter Contract Recruiter- remarkably high, uncapped commission and near future Partner opportunity Northwest Talent Solutions, a stable, rapidly growing WSOB/WBE/MBE certified (pending) recruitment and DEI consulting firm specializing in Technology, Finance and Healthcare, partnering with client companies in the private and...

  • Executive Protection Supervisor

    2 weeks ago

    Reston, Virginia, United States SAIC Career Site Full time

    Description The Executive Protection Lead will provide for the welfare, physical protection, and security of a high-profile client by performing armed and/or unarmed executive protection assignments. This role will also be responsible for leading/overseeing a team of Executive Protection Agents.Duties and Responsibilities:Develop and implement comprehensive...

  • Executive Chef

    1 month ago

    Reston, United States Gecko Hospitality Full time $100,000 - $110,000

    We are seeking an Executive Chef $100K Base to join our team! You will thrive in a fast-paced environment and dedicate time to expanding our clientele base to establish the restaurant's brand and reputation.Job Details:$100K baseFull benefitsAdmin dayVacationPremium segment with steakhouse influenceResponsibilities:Oversee day-to-day culinary...