Office Coordinator

1 month ago

Meadville, United States Allegheny College Full time

ROLE TITLE: Office Coordinator

POSITION REPORTS TO: Executive Director of Career Education

APPLICATION DEADLINE: Open until Filled

* Summary of Position:

The Office Coordinator works closely with the Executive Director and other members of the professional and student staff to ensure a welcoming and productive environment for all who work within and engage with the center. Regular responsibilities include front office administrative tasks, the ongoing maintenance of system approvals of employers and users within career center programs, and facilitating effective scheduling, communications, and workflows of the center.

* As the Office Coordinator, you will:
* Support operations and engagement initiatives of the center in a way that ensures a welcoming and productive environment for all who work within and engage with the center. Serve as an attentive frontline professional for students and other stakeholders while maintaining office services, regular communications with internal and external stakeholders, system approval responsibilities (i.e. Handshake), room reservations, project/program workflows, and related tasks.
* Provide daily operational support to the Executive Director: process routine correspondence and incoming/outgoing mail, monitor and maintain the budget and purchasing reconciliations; maintain confidential office files; support the drafting and delivery of reports, memos and other communications. Manage Executive Director's schedule. Prepare minutes, reports and supporting materials as needed.
* Support student employment efforts within the center, including supervising student workers and the regular coordination of communications between parties.
* Maintain duties as the primary scheduler and event planning facilitator of a variety of meetings, appointments, and on and off-campus events and plans. Coordinate catering needs and travel plans and purchasing for center colleagues.

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