Administrative Assistant Intermediate Experiential Education Legal Practice Program

2 weeks ago

Ann Arbor, United States University Of Michigan (The Regents @ Ann Arbor) Full time

Job Summary

The University of Michigan Law School Experiential Education Legal Practice Program is seeking an experienced administrative assistant to provide seasonal administrative support for the Legal Practice Program. This position reports to the Director of the Legal Practice Program and Experiential Education Business Administrator Senior.

Work Expectations

Please note that this position is a 10-month seasonal appointment at a reduced effort of 75% (30 hours per week Monday - Friday) annually from August through May. You should expect to report to the office a minimum of three days per week and may maintain up to two remote days. Working hours are negotiable.

Who We Are

Founded in 1859, Michigan Law School is one of the world's leading institutions of legal education and enjoys a reputation for academic excellence characterized by a powerful commitment to diversity, equity, and inclusion. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its intellectual rigor, stunning physical surroundings, preeminent faculty scholarship, and a community noted for collegiality and warmth. Michigan Law has an exceptional and cooperative community of talented and interesting students, with 1000 in the JD and 40 in the LLM program. Our commitments to collegiality, to constructive and challenging debate, and to enabling our students to pursue a wide range of options explain why the Law School has long been committed to diversity along many dimensions. Our graduates serve with distinction in the private, public, non-profit, and academic sectors, in large numbers in every major market in the nation, as well as internationally. The University of Michigan is located in Ann Arbor, Michigan, which is considered among the best places in the United States to live and work.

At Michigan Law, we view our commitment to diversity, equity, and inclusion as central to our mission as an educational institution, and we seek to ensure that each member of our community has full opportunity to thrive in our environment. We believe that diversity is key to individual flourishing, educational excellence, and the advancement of knowledge, and we maintain a deep commitment to fostering a diverse community in which all students, staff, and faculty learn and work in an atmosphere of inclusion and respect.

The Legal Practice Program (LPP) is a required first-year two-term program for all incoming 1L students on the UM-Ann Arbor Campus. Via intensive critiques from their professors, students learn how constantly revising their work product makes their analysis more precise and their arguments more persuasive. This close relationship with the Legal Practice professors helps prepare students for the interactions they'll have with senior attorneys and clients when they enter practice.

Responsibilities*

In partnership with a second LPP Administrative Assistant Intermediate, key duties for this role include:

General faculty, office and program support - Manage the Legal Practice Program (LPP) office, serving as liaison between the LPP and academic faculty, staff, students, and other Michigan Law units, responding to inquiries, and complying with Law School and University policies and procedures. Assist with onboarding and orienting new LPP adjuncts, visitors and faculty and helping familiarize them with program, school and University policies and procedures. Assist LPP faculty with routine needs such as document creation and editing, securing material or digital resources, oversight of program marketing materials, meeting and event planning, financial reimbursement and reconciliation, record keeping, and travel.

Student support - Serve as co-point-person (with the other LPP Administrative Assistant) to answer questions and communicate with students and faculty regarding course requirements. Manage MCommunity email groups and online student portfolios. Draft student recommendation and clerkship letters as requested.

Curricular support - Work closely with LPP faculty, students, and other Law School staff and administrators to ensure the successful implementation of courses taught by the LPP faculty. Secure course materials, organize 1L LPP oral argument schedule, assist with students? class submissions, check for participation in Canvas, and manage online resources for faculty through Canvas.

Required Qualifications*

* High school diploma and at least three years of administrative support experience
* Excellent computer skills, including proficiency in Microsoft Office Suite, Google Suite, and Adobe Acrobat
* Ability to learn quickly and adapt to new computer software and technologies
* Excellent written and interpersonal communication skills
* Must be able to handle highly confidential information and sensitive matters with tact and discretion
* Ability to multitask, exercise initiative, and prioritize and balance multiple concurrent assignments and deadlines
* Must be able to work effectively with a diverse group of colleagues, faculty, staff, students, and visitors
* Demonstrated ability to show sound judgment and work independently, as well as the ability to work on a team in a professional and collaborative manner
* Demonstrated accuracy and attention to detail
* Exemplary customer service skills
* Must be able to remain in a stationary position for long periods of time.

Desired Qualifications*

* Associate's or Bachelor's degree
* Experience with M-Pathways systems, Canvas, Dropbox, Chrome River, and Qualtrics
* Knowledge of University of Michigan policies and procedures

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

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