Administrative Assistant to the Dean

24 hours ago

Latrobe, United States Saint Vincent College Full time

Position Title: Administrative Assistant to the Dean

Reports To: Dean for the School of Art, Humanities, and Social Sciences

About the Role

As the administrative coordinator for the School of Arts, Humanities, and Social Sciences, you'll be at the heart of our School's operations, working with the AHSS dean and coordinating a variety of tasks that keep our academic community running smoothly. This role offers a blend of structured responsibilities and opportunities for creative problem-solving, with potential for professional growth and development.

Key Responsibilities Include:

* Administrative Support: Assist the dean with regular administrative tasks. Including submitting webpage updates and collecting AHSS information for College documents. Assist with faculty recruitment logistics and visits. Assist in maintaining donor relationships by tracking gifts to departments, preparing thank-you notes from the dean's office, and supporting stewardship initiatives. Submit and follow up on facilities and safety requests as needed. Support AHSS functions by problem solving and troubleshooting as needed.
* Faculty Support: Prepare adjunct/overload appointment letters and spreadsheet, manage faculty mail, and handle office supply orders. Access our enrollment system and provide department chairs with information on prospective students for the upcoming academic year. Coordinate faculty participation in meetings and recruitment events.
* Event Planning: Coordinate meeting scheduling, lectures, and special events using our EventProConnect system and Outlook. Support logistics for visiting speakers.
* Financial Management: Process expense reimbursements, purchase orders, and supplemental payments. Track faculty development expenses. Assist the dean in monitoring accounts.
* Interdepartmental Coordination: Coordinate AHSS efforts with other offices, including marketing, grants, the business office, and human resources.

What We're Looking For

* Excellent organizational and multitasking skills
* Strong attention to detail and accuracy
* Proficiency in or willingness to learn Microsoft Office Suite, especially Excel and Outlook
* Ability to learn and navigate various software systems including Slate, Colleague, and EventPro
* Excellent written and verbal communication skills
* A proactive, problem-solving attitude
* Discretion in handling confidential information
* Strong interpersonal skills and ability to work effectively across departments

Work Schedule

The typical work schedule for this position is 8:30 AM to 4:30 PM, Monday through Friday. However, we understand that some potential colleagues may have specific scheduling needs and are open to discussing flexible arrangements to accommodate individual needs.

What We Offer

* A collaborative and inclusive work environment
* Opportunities for professional development and skill enhancement
* Some flexibility in work schedule
* Competitive benefits package and PTO
* 401K match
* Tuition benefit for employee and dependents

How to Apply

Please submit a cover letter describing your interest in the position and a resume with your online application. Review of applications will begin December 2 and the position will remain open until filled. The start date will be January 6.

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, and encourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.

  • Administrative Assistant

    4 weeks ago

    Latrobe, United States Peoplelink Staffing Solutions Full time

    We are hiring an Administrative Assistant for a leading distributor and producer of premium metals in Latrobe, PA. Administrative Assistant Job Description Pay: $20-$25 Shift: Monday thru Friday 8am-5pm Provides general administrative and staff support to a group of professionals. Collects, compiles, moderately complex and information to enter into the...

  • Administrative Assistant

    2 weeks ago

    Latrobe, United States Carpenter Technology Full time

    Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology‘s high-performance materials and advanced process solutions are an integral part of critical applications used within the...

  • Administrative Assistant

    1 day ago

    Latrobe, United States Carpenter Technology Full time

    Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology's high-performance materials and advanced process solutions are an integral part of critical applications used within the...

  • Administrative Assistant

    4 weeks ago

    Latrobe, United States Latrobe Specialty Metals Company Full time

    Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology's high-performance materials and advanced process solutions are an integral part of critical applications used within the...

  • Administrative Assistant

    2 months ago

    Latrobe, United States Carpenter Technology Full time

    Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology's high-performance materials and advanced process solutions are an integral part of critical applications used within the...

  • Administrative Assistant

    2 weeks ago

    Latrobe, PA, United States Carpenter Technology Full time

    Carpenter Technology Corporation is a leading producer and distributor of premium specialty alloys, including titanium alloys, nickel and cobalt based superalloys, stainless steels, alloy steels and tool steels. Carpenter Technology's high-performance materials and advanced process solutions are an integral part of critical applications used within the...

  • Maintenance Assistant/Transportation

    6 months ago

    Latrobe, United States The Grove at Latrobe Full time

    The Grove at Latrobe - Maintenance Assistant - Entry LevelThe primary purpose of the job position is to implement required maintenance procedures in an efficient, cost effective manner meeting all federal, state, and local requirements while providing a safe environment for our residents.Job Responsibilities:Maintains facility by repairing walls, baseboards,...

  • Store Assistant Manager

    4 weeks ago

    Latrobe, Pennsylvania, United States Goodwill of the Southern Alleghenies Inc Full time

    Job DescriptionAt Goodwill of the Southern Alleghenies Inc, we are seeking a highly skilled and experienced individual to fill the role of Assistant Store Manager. This position is responsible for assisting the Senior Store Manager or Store Manager in overseeing the daily operations of the retail store.Key Responsibilities:Manage store inventory and maintain...

  • Medical Assistant

    4 weeks ago

    Latrobe, Pennsylvania, United States Excela Health Full time

    Job Summary:The Medical Assistant - Patient Care Specialist is a vital member of our healthcare team. This role provides high-quality patient care and administrative support in a fast-paced medical office environment. Key Responsibilities:Deliver direct and indirect patient care in accordance with hospital/physician practices policies, procedures, and...

  • Physical Therapist Aide

    4 weeks ago

    Latrobe, United States The Physical Therapy Institute Full time

    Looking to make lifelong positive relationships within your community?As a Physical Therapy Aide, you will play a crucial role in supporting the physical therapy team and ensuring the smooth operation of therapy sessions. You will have the opportunity to work closely with patients, assisting them throughout their treatment journey. This position requires a...

  • Maintenance Technician

    1 month ago

    Latrobe, Pennsylvania, United States The Grove at Latrobe Full time

    Maintenance Assistant Role at The Grove at LatrobeThe Grove at Latrobe is seeking a skilled Maintenance Assistant to join our team. As a Maintenance Assistant, you will be responsible for implementing required maintenance procedures in an efficient and cost-effective manner, meeting all federal, state, and local requirements while providing a safe...

  • Human Resources Generalist

    3 weeks ago

    Latrobe, United States Precision Recruiting Solutions Group® Full time

    HR GeneralistReports to: HR Manager Location: Latrobe, PA Type: Full-timeEducation RequirementsBachelor's degree in Human Resources, Business Administration, or related field or requisite experience SHRM-CP or PHR certification helpful Primary ResponsibilitiesRecruitment and StaffingManage full-cycle recruitment for hourly manufacturing positionsDevelop and...

  • Human Resources Generalist

    4 weeks ago

    Latrobe, United States Precision Recruiting Solutions Group® Full time

    HR GeneralistReports to: HR Manager Location: Latrobe, PA Type: Full-timeEducation RequirementsBachelor's degree in Human Resources, Business Administration, or related field or requisite experience SHRM-CP or PHR certification helpful Primary ResponsibilitiesRecruitment and StaffingManage full-cycle recruitment for hourly manufacturing positionsDevelop and...

  • Resource and Referral Information Specialist

    4 weeks ago

    Latrobe, United States Early Learning Resource Center Full time

    Description Education: High School Diploma Experience: Early childhood experience within a Keystone STARS program. Experience in outreach, communtiy involvement, planning and monitoring are essential. Clearances: ChildLine Child abuse, Pa State Police Criminal and Federal Fingerprint clearances Requirements: Travel: Valid driver's license, car insurance...

  • Early Learning Resource Center Child Care Specialist

    23 hours ago

    Latrobe, Pennsylvania, United States Early Learning Resource Center Full time

    Job DescriptionWe are seeking a highly skilled and dedicated Child Care Specialist to join our team at the Early Learning Resource Center.About the RoleThis is a dynamic opportunity for an individual who is passionate about early childhood education and child care. As a Child Care Specialist, you will play a vital role in providing support and resources to...

  • LPN (Licensed Practical Nurse)

    6 months ago

    Latrobe, United States The Grove at Latrobe Full time

    The Grove at Latrobe - LPN (Licensed Practical Nurse) ARE YOU LOOKING FOR A POSITION THAT OFFERS FLEXIBILITY TO MEET YOUR FAMILY NEEDS? APPLY TODAY! WE ARE OFFERING NEW RATES WITHOUT BENEFITS! $5,000 SIGN ON BONUS  Shift Diff $2.00 A licensed practical nurse (LPN) provides care and treatment in accordance with physician orders. Works in a team environment...

  • LPN (Licensed Practical Nurse)

    3 weeks ago

    Latrobe, United States The Grove at Latrobe Full time

    The Grove at Latrobe - LPN (Licensed Practical Nurse)ARE YOU LOOKING FOR A POSITION THAT OFFERS FLEXIBILITY TO MEET YOUR FAMILY NEEDS?APPLY TODAY! WE ARE OFFERING NEW RATES WITHOUT BENEFITS!  Shift Diff $2.00A licensed practical nurse (LPN) provides care and treatment in accordance with physician orders. Works in a team environment and within scope of...

  • LPN (Licensed Practical Nurse)

    4 weeks ago

    Latrobe, United States The Grove at Latrobe Full time

    The Grove at Latrobe - LPN (Licensed Practical Nurse) ARE YOU LOOKING FOR A POSITION THAT OFFERS FLEXIBILITY TO MEET YOUR FAMILY NEEDS? APPLY TODAY! WE ARE OFFERING NEW RATES WITHOUT BENEFITS!  Shift Diff $2.00 A licensed practical nurse (LPN) provides care and treatment in accordance with physician orders. Works in a team environment and within scope of...

  • Pharmacy Intern

    3 months ago

    Latrobe, United States McLean Hospital Full time

    Pharmacy Intern-(3302662) Description Assists pharmacists and administrative staff in the provision of pharmaceutical care services. Responsible for participation in pharmacy operations, medication distribution, inventory control, Omnicell usage, and maintenance of personal technical competency.  Technical skills required include expertise in...

  • Nursing: Registered Nurse

    2 weeks ago

    Latrobe, United States Excela Health Full time

    Job Summary The RN assesses, plans, implements and evaluates the care for a designated group of patients. The RN coordinates, directs and actively participates as an effective member of the interdisciplinary health care team, contributing to the efficient operation of the unit and promoting positive patient outcomes. Essential Job Functions * Maintain...