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Executive Assistant

4 months ago

Atlanta, United States Appvault Full time

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you're nodding your head, then a Senior Executive Support Professional position at AppVault might be right for you.

Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You'd be a key member of a dynamic, fast-paced team that is reinventing the recruitment industry and would work with some of the most creative, intelligent people in the business. Join us - apply today

This position currently reports to Jen Beck - President & General Manager. You would be responsible for supporting Jen on a day-to-day basis. Our team runs AppVaults' executive relations, interacting with brands like Coca-Cola and Walmart. As well, we manage the business teams that support them including analytics, business development, digital revenue, and operations. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that's what enables you to become a true partner.

Responsibilities

Every day as an Executive Support Professional is different

On any given day you might:

* Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
* Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job
* Review your leader's schedule to build-in time for things like thinking and travelling to their next meeting
* Understand the day's priorities so you can be strategic about how you direct phone calls
* Schedule conference rooms, meetings and video chats
* Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
* Handle extremely confidential, sensitive information, remembering that our clients are publicly traded companies
* Draft letters and emails on behalf of your leaders
* Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization
* Collect information, conduct research, fact-check existing work and prepare regular reports and summaries - you'll have tasks that you "own" completely and will provide regular assistance on others
* Manage large purchase orders
* Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork
* Plan large, high-profile events like premiers, product launches, off-sites and team-building activities

Basic Qualifications

* At least 6 years supporting a Vice President and/or equivalent experience directly supporting an Executive
* Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
* Desire to immerse yourself fully and learn all aspects of your executive's business
* Ability to multi-task and prioritize deadlines/deliverables
* Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence and Concur
* A calm head and steady hand to deal with the unexpected
* "EQ" skills to build bridges, forge alliances and encourage people to want to work with you
* Complete reliability handling confidential, often highly sensitive information
* Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
* Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed
* Very strong organizational skills and extreme attention to detail and
* A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications

* Experience at TMP or comparable agency
* Experience working with large public corporations and
* Good knowledge of media and/or consumer technology

Required Education

* Bachelor's degree and/or equivalent experience

Preferred Education

* Master's degree

Additional Information

* Paid time off, 401K participation, a retirement savings plan, discounts on a wide variety of offerings, medical/dental/vision insurance and educational reimbursement-just to name a few