Student Program Administrative Coordinator
4 weeks ago
Overview
Support the OBGYN Medicine Clerkship Director and Clerkship Co-Director to plan, organize, administer and implement the OBGYN Medicine Clerkship (required rotation for all third year EVMS medical students). This position requires a proactive ability to strategically assess and manage the operational components of a clinical rotation as well as coordinate and supervise the delegation of work relating to clinical rotations.
Responsibilities
In the absence of the Clerkship Director and/or Clerkship Co-Director, respond to and resolve issues as raised by students, clinical sites and preceptors.
Provide other support for program development as directed by the Clerkship Director or Clerkship Co-Director.
Create student schedules for all learning/educational programs in advance of each academic rotation and disseminate to both lecturers/teachers and students to include but not limited to student morning report, simulation, weekly afternoon didactics. Reserve classroom/appropriate equipment in advance for lectures/teachers.
Monitor completion of preceptor (attending and resident) clinical evaluations of each student. Coordinate with preceptors as needed in order to achieve timely completion of evaluations.
Originate and maintain documentation/schedules for student and preceptor for each student placement to include but not limited to call schedule, team assignments, (approx.24-26 students every six weeks).
Qualifications
* One (1) year of Previous experience in an Academic setting preferred
* Associates degree preferred, but not required.
* Education, Healthcare, Psychology, English
* Working in a team/collaborative environment. Experience with online course management and evaluation management systems is a plus.
* Strong Written Communication and Attention to Detail: Proficiency in composing and editing communication with internal and external stakeholders
* Data Management: Ability to gather, manage, and report large amounts of data accurately using electronic systems, ensuring all information is correct.
* Stakeholder Collaboration and Interpersonal Skills: Skilled in working with diverse groups, including students, faculty, and administration, to collect feedback and ensure clear communication of updates and processes.
* Time Management and Organizational Skills: Competence in managing multiple tasks, meeting deadlines, and keeping stakeholders informed of progress throughout the process.
* Problem-Solving and Process Improvement Skills: Ability to identify opportunities for improving clinical year processes, offering suggestions, and notifying of all concerns
* Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
Location : Location
US-VA-Norfolk
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