Residency Program Coordinator

3 weeks ago


Nashville, United States Meharry Medical College Full time
This position provides administrative and managerial tasks in support of department residency program as directed by the Program Director.

Daily Operations
  • Assists with or coordinates aspects of the residency training program.
  • Creates designs, publishes and disseminates all recruitment materials including brochures, pamphlets, websites, newsletters, etc.
  • Creates, designs and implements recruitment plan and timeline for training program
  • Operates and maintains the Electronic Residency Application System (ERAS) files.
  • Provides notification of selected applicants, scheduling of itineraries and travel arrangements.
  • Creates and maintains yearly didactic and other conference schedules.
  • Assists with the development of the yearly block and rotation schedule.
  • Organizes and manages new resident orientation involving all appropriate departments and all necessary documentation for the new class.
  • Prepares relocation packet.
  • Provides ongoing support for new and current residents.
  • Prepares resident information for in-service and specialty board testing.
  • Plans new resident welcoming event and senior resident graduation event.
  • Compiles and maintains Residency Review Committee (RRC) required residency experience data.
  • Coordinates postgraduate Continuing Medical Education (CME) activities sponsored by the department including weekly Grand Rounds and others as requested.
  • Coordinates the monthly service statistics and Quality Improvement.
  • Coordinates medical or dental student education.
  • Creates, coordinates, maintains and disseminates monthly faculty call schedules to all appropriate persons and departments.
  • Updates annual affiliation agreements with participating hospitals.
  • Maintains departmental resident library, ordering educational materials as necessary and updating yearly publications.
  • Maintains calendar for the Program Director.
  • Functions as staff support for residents and faculty members in matters of travel and expense reimbursement.
  • Responsible for the yearly Residency Training Program financial budgetary process and other educational monies.
  • Reconciles monthly ledgers/statements, expenditure of monies and prepares all necessary reports.
  • Coordinates alumni association to include activities designed to improve department relations with alumni.
  • Coordinates the development of evaluation processes for the competency regulations.
  • Assists international residents in acquiring appropriate visa status.
  • Creates and maintains policy and procedure manuals for the Residency Training Program.
  • Provides administrative support for the program director and program faculty
  • Acts as a liaison between the assigned program and external partners
  • Creates and maintains all critical documents as it relates to accreditation.

Required Skills
  • Exceptional interpersonal and analytical with results oriented skills
  • Good interviewing and evaluation skills
  • Ability to prioritize and maintain adequate levels of accountabilities to systems management
  • Ability to assume responsibility for professional growth, development and continuing education
  • Ability to represent the program and Program Director to other institutional offices, the public and outside agencies in matter of administrative consequence
  • Ability to operate general office and audiovisual equipment
  • Proficiency in various PC based word processing and spreadsheet applications to include Microsoft Office Suite.

Required Education and Experience
  • Bachelors' degree from an accredited college or university
  • Minimum of three (3) years experience in an educational or administrative capacity is required


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