Program Manager

2 weeks ago

Nashville, United States Meharry Medical College Full time
The Program Manager will support the operational management of the Centers of Excellence and the Bloomberg Wraparound Services program in the School of Medicine, Office of Academic Affairs at Meharry Medical College. The Program Manager will maintain administrative activities and support day to day tasks related to the onsite programs including: recruitment, enrollment, administrative support, marketing and additional tasks as related to the program. The Program Manager will report to the Senior Associate Dean for Academic Affairs with reporting to the Associate Dean for Business and Finance for the financial part of both Bloomberg and Centers of Excellence Programs.

Daily Operations

• Process and monitor program expenditures. Prepare financial statements and maintain financial records pertaining to program activities.
• Process financial REQs related to pipeline program activities, COE, and Bloomberg.
• Provide monthly A/P reports to the Associate Dean for Business and Finance.
• Analyze the budget trends and make recommendations for cost control and reduction to the Associate Dean for Business and Finance
• Maintain records of all payments and receivables and prepare monthly records for all grant related activities and provide reconciliation reports to the Associate Dean for Business and Finance weekly
• Coordinate program work, oversee daily operations, coordinate the activities of the program and set priorities for managing the program. Prepare or assist in the preparation of grant requests, monthly, quarterly, or annually program status reports, and funding continuation from outside sponsors.
• Responsible for overall maintenance of tracking system for all programs, including tracking system for student research projects and outcomes such as presentations and publications.
• Assist students in identifying research opportunities; prepare meeting materials for research and student research materials.
• Collect any other outcomes from tracked data of all coordinators and directors. prepares graphs, tables and charts to present research information to administration and for other reports needed for dissemination outside of Meharry.
• Coordinate overall COE schedule ensuring timely scheduled meetings of key members in all programmatic initiatives.
• Work with the Bloomberg Philanthropies team to provide monthly activity and financial reports in coordination with the Associate Dean for Business and Finance and the Senior Associate Dean for Academic Affairs.
• Coordinate with the Director of Marketing and Communication for development of brochures and other marketing materials for the BS/MD and High School programs and maintaining databases for those programs. Provide administrative support to the BS.MD and High School Programs.
• Work with medical students assigned to the Bloomberg Philanthropies program.
• Managing and supporting the grants requirement and implementation for the organization
• Identify and develop strategies to optimize the grants administration process
• Perform relevant research to identify available grant opportunities and evaluate the result

Required Skills

• Ability to develop and maintain recordkeeping systems and procedure
• Ability to establish and maintain effective working relationships with others
• Ability to express self clearly and concisely both orally and in writing
• Ability to operate personal computer, audio visual equipment and other office equipment
• Skill in organizing resources and establishing priorities
• Ability to work with Microsoft Office applications
• Knowledge of or ability to learn concepts of elements of critical thinking and ability to apply them

Required Education and Experience

• Bachelor degree from an accredited college or university required.
• Master of Business Administration preferred.
• Five years of directly related experience with managing grants and/or program coordination.

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