Executive Coordinator/Assistant

3 weeks ago

Nashville, United States Enexor Full time
About the Company:

Take risks. Disrupt. Make an impact. These are the core principles upon which the foundation of Enexor was built. Enexor BioEnergy is a venture-backed startup located just outside of Nashville, TN. We have developed a first-of-its-kind, renewable energy and carbon conversion solution to help solve the world's organic and plastic waste problem and provide more clean, distributed energy and clean water solutions. We are looking for driven and interesting people to join our team who aren't afraid to do something that's never been done before.

Objective:

Coordinate, organize, and manage executive initiatives and activities for the CEO, executive team, and external parties with a level of professionalism and positive attitude that positively reflects on the team and organization.

Description:

The Executive Coordinator will support the CEO and executive team in a one-on-one working relationship by coordinating internal and external activities to make the CEO and executive team more efficient and organized in their initiatives and responsibilities. You will directly participate in the high-level, day-to-day business of the company by organizing the executive calendars and task lists; collecting, organizing, and reviewing deliverables; and facilitating executive outreach and external relations with the executive team, board members, and investors. Additionally, you will participate in business development by organizing and attending events and meetings to facilitate executive-level actions. Ideally, you are creative, outgoing, tech-savvy, highly organized, a strong communicator, and able to strike a realistic balance among multiple priorities in an early-stage environment. Finally, you will be trusted to exercise discretion and good judgment and discretion in a variety of executive and business development situations.

KEY RESPONSIBILITIES:
  • Exercise good judgment and discretion to handle C-Suite level matters such as highly confidential or sensitive information or decisions directly impacting the global operations of the company.
  • Coordinate and synchronize schedules, tasks, and events to provide the CEO with situational awareness and flexibility, including (but not limited to) meetings, events, deadlines, travel accommodations, and other activities required from the executive team.
  • Maintain and manage a comprehensive list of executive contacts and action items.
  • Conserve the executive team's time by reading, researching, collecting, and analyzing information as needed and in advance (when possible).
  • Function well in a high-paced environment by being responsive to emails, texts, and phone calls, assisting the executive team as needed, and (in some situations) taking communications from the CEO outside of normal hours.
  • Gather, organize, review, and edit team-produced deliverables to support our objectives using Microsoft Office programs to ensure documents, pitch decks, presentations, and spreadsheets are error-free and meet our standards before "going live."
  • Draft and prepare correspondence and announcements for internal distribution, investor relations, board meetings, and organizations involving the executive team.
  • Prepare expense reports and other deliverables at the direction of the CEO to meet reporting or contractual requirements.
  • Utilize time management and communication skills to ensure that you can meet individual deadlines and that the executive team is on track to meet timelines.
  • Represent the company and executive team by greeting and welcoming executive-level guests in person or on the phone, answering and directing inquiries, and practicing exceptional follow-through skills and sound judgment.

Requirements

SKILLS AND QUALIFICATIONS:
  • Bachelor's degree required.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Proficiency in utilizing Google Workspace, Slack, and other team collaboration platforms.
  • Flexible hours as dictated by business needs for projects and meetings.
  • 1-2 years experience in coordinating or administrative roles reporting directly to management.
  • Reliable time-management skills and experience in organizing and coordinate multiple projects at once

PREFERRED ATTRIBUTES:
  • Tech saavy - proficient in Microsoft Office Suite, Google Workspace, Quickbooks Online, and Apple products.
  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - performs duties at the highest level possible consistently.
  • Excellent communicator - outgoing and able to interact with people of all levels in a confident, professional manner.
  • Trustworthy - demonstrates ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Value Add - ability to creatively solve problems with a sense of urgency.

Benefits
  • Possible early-stage equity opportunities
  • Competitive Salary
  • Paid Vacation and Holidays
  • Health Insurance Stipend
  • 401K with matching

This position is full-time, onsite.

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