Executive Assistant I

1 month ago


Moscow, United States University of Idaho Full time

This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

* Maintain calendars, databases, confidential records and systems
* Provide administrative and logistical support
* Coordinate office operations and administrative functions; may monitor staff work activities
* May provide support for financial and/or personnel processes

Project and initiative support:

* Distribute agendas, take notes, compile and distribute material, document task assignments
* Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
* Support the strategic planning process

Information gathering and reporting:

* Review and screen incoming/outgoing correspondence and phone calls, referring as needed
* Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
* Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned



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