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Executive Assistant II, General Counsel

4 months ago

Moscow, Idaho, United States University of Idaho Full time


Position Details
Position Information

Internal Posting?
This Search is Open to Current University of Idaho Employees Only

Posting Number
SP004211P

Position Title
Executive Assistant II, General Counsel

Division/College
General Counsel-MID

Department
General Counsel

Location
Moscow

Posting Context Statement

Position Overview
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
  • Coordinate complex travel, meeting and event arrangements for management and other individuals
  • Maintain calendars, databases, confidential records and systems
  • Coordinate office operations, delegate work and provide input on performance evaluations
  • Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

  • Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
  • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

  • Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
  • Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
  • Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned



Unit URL
General Counsel )

Position Qualifications



Required Experience
  • Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator


Required Education
  • High School Diploma or equivalent


Required Other

Additional Preferred
Preferred Education:
  • Associate's or Bachelor's degree

Preferred Experience:

  • Applying project management practices in a work environment
  • Collecting, compiling and summarizing data and materials for reports and other administrative documents
  • Working in an environment that requires adherence to strict confidentiality standards
  • Using computer information systems that manage an organization's finances, business processes and/or records.


Physical Requirements & Working Conditions

Degree Requirement
N/A: No degree requirement

Posting Information



FLSA Status
Overtime Eligible

Employee Category
Classified

Pay Range
$21.87 or higher depending on education and experience

Type of Appointment
Fiscal Year

FTE
1.0

Full Time/Part Time
Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy.
No

Posting Date
11/30/2023

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants
For the required Letter of Qualification document, provide examples of how you meet the required experience and additional preferred listed in the job description.
Review of applications will be on December 7, 2023. Priority consideration will be given to applications received by that date.

Applicant Resources

Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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