Executive Administrative Assistant

4 weeks ago


The Woodlands, United States Covia Holdings LLC Full time

The Executive Administrative Assistant will support the Executive team by helping coordinate schedules, meetings, calendars, travel, group meetings, etc. The position will support the teams to assure the success of the Woodlands Office strategic goals, team dynamics and tactical day to day office support.

The Executive Administrative Assistant will be expected initially to be in-person at the Covia Energy Woodlands office full time.
- Manage agendas / travel arrangements/appointments etc. for the executive team.
- Meeting Coordination.
- Develop and review departmental PowerPoints as assigned.
- Develop and review departmental Excel Spreadsheets as assigned.
- Ad-Hoc Projects as necessary.
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
- Greets and directs visitors to the company.
- Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
- Maintain and update company directories.
- Onboarding new employees.
- Sort incoming mail for distribution.
- Act as primary contact person for mail delivery service.
- Monitor postage machine utilization & add postage as required.
- Stock mailroom supplies.
- Act as primary contact for facilities related matters.
- Other duties as assigned.
- High school diploma or equivalent required
- 3 to 5 years of general administrative or reception experience required
- Knowledge of MS Word, Excel, and PowerPoint
- Computer skills demonstrated through prior work experience
- Preference given to prior experience working in ERP system
- Strong decision making and problem-solving skills
- Excellent communication skills
- Pleasant, professional manner

**Benefits**:

- Excellent Healthcare Benefits - medical, vision, dental
- 401K with company matching
- Vacation + Paid Holidays
- Disability, Life / AD&D, and Long-Term Care Insurances
- Employee Assistance Program

Covia Energy is committed to fostering diversity and inclusion in our workforce. We provide equal employment opportunities based on work-related factors without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, or veteran status. We offer competitive salaries, advancement opportunities, and a comprehensive range of benefits.

This job description reflects the principal functions of the role and may not cover all work requirements. Additional tasks may be assigned as needed to meet exceptional conditions.

An Equal Opportunity Employer.


  • Executive Assistant

    2 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    2 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    2 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...


  • The Woodlands, United States St Luke's Health - The Woodlands Campus Full time

    Overview The Woodlands Hospital a primary and secondary care hospital serving North Harris and Montgomery counties. Clinical services include cardiovascular services diagnostic imaging women’s services (digital mammography and bone density studies) neurosciences pediatric care (Newborn and Level II nurseries) and surgery pathology and pulmonary services...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated...

  • HRIS Administrator

    2 days ago


    The Woodlands, United States Beusa Energy Full time

    HRIS Administrator Job Description Position Title: HRIS AdministratorDepartment: Human ResourcesReports to: HR ManagerCategory: Non-ExemptESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")Oversees and maintains optimal function of the HR...

  • HRIS Administrator

    1 day ago


    The Woodlands, United States Beusa Energy Full time

    HRIS Administrator Job Description Position Title: HRIS AdministratorDepartment: Human ResourcesReports to: HR ManagerCategory: Non-ExemptESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")Oversees and maintains optimal function of the HR...


  • The Woodlands, United States The Bolton Law Firm, PC Full time

    Job DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our management team. You’ll be in charge of managing firm events, maintaining supply levels, assisting with human resource tasks, managing the schedules of our management team, making...


  • The Woodlands, United States The Woodlands Specialty Hospital Full time

    Job DescriptionJob Description Job Title:Hospital AdministratorDepartment:AdministrationReports To:Board of DirectorsFLSA Status:Exempt  Date12/5/2022 Position Summary      The Hospital Administrator is responsible for managing the day-to-day operations of the hospital and its entities; establishing a system for assuring that high quality care is...


  • The Villages, United States Tews Company Full time

    C-Level Executive Assistant to support leadership of a start-up healthcare division!Provides comprehensive administrative support to a senior executive, ensuring the efficient operation of their office and assisting in managing their workload. This role requires a high degree of professionalism, confidentiality, and exceptional organizational...


  • The Villages, United States Tews Company Full time

    C-Level Executive Assistant to support leadership of a start-up healthcare division!Provides comprehensive administrative support to a senior executive, ensuring the efficient operation of their office and assisting in managing their workload. This role requires a high degree of professionalism, confidentiality, and exceptional organizational...


  • The Woodlands, United States Regal Executive Search, LLC Full time

    Ensure timely and accurate filing of federal, state and local income tax returns Manage and review quarterly federal and state estimated tax liabilities Manage and review annual federal and state tax return extension requests Assist with income tax p Accounting Manager, Tax, Accounting, Manager, Staffing

  • Assistant Manager

    2 days ago


    The Woodlands, United States Shankz Black Light Minature Golf Full time

    Job Title: Assistant Manager (Full-Time) Are you ready to take your managerial skills to the next level? We are seeking an enthusiastic and highly motivated Assistant Manager to join our team at our thriving family entertainment center in The Woodlands. If you have a passion for delivering exceptional customer experiences, leading a dynamic team, and working...

  • Sales Assistant

    3 days ago


    The Woodlands, United States Industrial Air Flow Dynamics, Inc. Full time

    Industrial Air Flow Dynamics, Inc. is seeking a Sales Assistant/Admin to join our team in The Woodlands, TX. This role is for someone who wants to have a key role supporting the sales team with proposals to win new business for the company. You will support the sales team creating bid documentation, assembling portions of the proposals, coordinating with...


  • The Villages, United States Baum Financial Services, Inc. Full time

    Administrative AssistantDo you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Baum Financial Services in The Villages, FL is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial...


  • The Woodlands, United States Connor DavisHouston International Realty Full time

    **Job Summary** Real Estate Broker Assistant for our Property Management Department. In this role, you provide administrative support to our Broker and other office staff as directed by the Broker. You must be a licensed real estate agent in Texas (active or inactive) with excellent communication and organizational skills. Experience in a Real Estate office...


  • The Bronx, United States City of New York Full time

    Civil Service Title- Administrative Engineer ( M-3) ** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE ENGINEER, OR REACHABLE ON DCAS OC LIST OR ELIGIBLE UNDER THE 55A PROGRAM.** Please indicate on your resume. Serves as the Executive Director of the Roadway Bridges group in the Division...


  • The Woodlands, United States De Ford Law Firm Full time

    Job DescriptionJob DescriptionWe are looking for an experienced Director of Operations to work directly with the owner to oversee the administrative and business aspects of running the firm. Strong preference will be given to candidates who have held or are currently holding roles such as VP of Operations, Chief Operating Officer (COO), or Professional Legal...

  • Paralegal

    7 days ago


    The Woodlands, United States Diablo Convoy Full time $65,000 - $75,000

    Overview: We are seeking a Paralegal with O&G industry experience to become a part of a small team in The Woodlands. Our main activities include: Investments in the energy industry, including sponsoring a small hedge fund and related admin work Several large litigations that will require support for our main outside litigation counsel in responding to...

  • Paralegal

    5 days ago


    The Woodlands, United States Diablo Convoy Full time $65,000 - $75,000

    Overview:We are seeking a Paralegal with O&G industry experience to become a part of a small team in The Woodlands.Our main activities include:Investments in the energy industry, including sponsoring a small hedge fund and related admin work.Several large litigations that will require support for our main outside litigation counsel in responding to discovery...