Executive Assistant

2 weeks ago


The Woodlands, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

***This position may be filled in New Orleans, LA or The Woodlands, Texas.***

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

JOB DUTIES/RESPONSIBILITIES:

Provide secretarial and administrative support to Vice Presidents.

Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.

Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.

Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

Be proactive in forwarding work issues to the appropriate managers/supervisors.

Additional Qualifications/Responsibilities

MINIMUM REQUIREMENTS:

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum experience required of the position

8+ years of professional experience
  • Executive Assistant

    3 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    3 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...

  • Executive Assistant

    3 weeks ago


    The Woodlands, United States Lifeblood Full time

    Are you ready to embark on an exciting journey with a vibrant team in the heart of Woodlands, TX? Lifeblood, a leading medical device recruitment and business advisory firm, is relocating from the sunny shores of Florida to the bustling energy of Woodlands, and we're on the lookout for an Executive Assistant to support our Founder and Managing Partner – a...


  • The Woodlands, United States Staffing Texas LLC Full time

    Executive Administrative Assistant needed in The Woodlands, TX for a super busy service-oriented company. Requirements: - 1-2 years of experience in an administrative support role - Ability to work Monday-Friday 8 am-4:30 pm - Ability to manage custo Administrative Assistant, Executive, Administrative, Assistant, Staffing


  • The Woodlands, United States Constructable Full time

    Position: Executive Personal AssistantAbout ConstructableConstructable is a design-build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Woodlands, TX, Constructable is a one-stop-shop for all your specialized needs in designing...


  • The Woodlands, United States Fairmount Santrol Full time

    Covia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process...


  • The Woodlands, United States Covia Holdings LLC Full time

    The Executive Administrative Assistant will support the Executive team by helping coordinate schedules, meetings, calendars, travel, group meetings, etc. The position will support the teams to assure the success of the Woodlands Office strategic goals, team dynamics and tactical day to day office support. The Executive Administrative Assistant will be...


  • The Woodlands, United States Covia Full time

    Covia Energy, a leading provider of proppant to the oil and gas industry with a differentiated footprint of low-cost, logistically advantaged mining and terminal assets serving all major U.S. shale basins, is seeking an Executive Administrative Assistant, based out of the company's corporate headquarters in The Woodlands, TX. Covia Energy is in the process...


  • The Woodlands, United States The Bolton Law Firm, PC Full time

    Job DescriptionJob DescriptionAre you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our management team. You’ll be in charge of managing firm events, maintaining supply levels, assisting with human resource tasks, managing the schedules of our management team, making...


  • The Woodlands, United States World Market Full time

    Who We Are For over 60 years, we have curated a unique marketplace filled with inspiring finds for the home decorator, entertainer, and gifter. From international foods and hand-picked wine and beverages to artisan furniture and on-trend décor, we offer a high-quality assortment at a great value you won’t find anywhere else. And, while diversity of...


  • The Woodlands, United States Cost Plus, Inc. - World Market Full time

    Ensure an exceptional customer experience, including visual execution/standards and customer engagement - Create a culture of recognition and accountability that delivers exceptional customer experiences and drives sales results - Build and retain a Assistant Manager, Operations, Customer Experience, Store Manager, Manager, Store Associate, Retail


  • The Woodlands, United States Constructable Full time

    Job DescriptionJob DescriptionSalary: About ConstructableConstructable is a design-build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Woodlands, TX, Constructable is a one-stop-shop for all your specialized needs in designing...

  • Assistant Manager

    1 week ago


    The Woodlands, United States Shankz Black Light Minature Golf Full time

    Job Title: Assistant Manager (Full-Time) Are you ready to take your managerial skills to the next level? We are seeking an enthusiastic and highly motivated Assistant Manager to join our team at our thriving family entertainment center in The Woodlands. If you have a passion for delivering exceptional customer experiences, leading a dynamic team, and working...


  • The Woodlands, United States Regal Executive Search, LLC Full time

    Ensure timely and accurate filing of federal, state and local income tax returns Manage and review quarterly federal and state estimated tax liabilities Manage and review annual federal and state tax return extension requests Assist with income tax p Accounting Manager, Tax, Accounting, Manager, Staffing


  • The Woodlands, United States Chico's FAS, Inc. - Retail Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individualityPOSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...


  • The Woodlands, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...


  • The Woodlands, United States Chico's FAS Full time

    Join our chic team, dedicated to a styling and social experience that inspires women to express their individuality.POSITION OBJECTIVE:The Assistant Store Manager is responsible for supporting the Store Manager in promoting a customer and product-focused sales culture, where our values and guiding principles are at the forefront of all store operations,...


  • The Woodlands, United States Houston Methodist Specialty Physician Group Full time

    At Houston Methodist, the Senior Medical Assistant Certified (Sr. MA) position is responsible for functioning as an expert and demonstrates highly competent knowledge in the more technical and advances examinations and treatments necessary to communicate appropriately and carry out delegated medical assistant level tasks under the direct supervision of a...


  • The Woodlands, United States Primoris Full time

    The Pre-Construction Services Manager will provide support in the functional oversight of marketing, engineering, estimating, procurement, and scheduling during (and in preparation for) a specific pursuit and will lead the efficient transition into execution. They will also be responsible for the overall direction and coordination of tasks and activities...

  • Sales Associate

    5 days ago


    The Woodlands, United States Linde plc Full time

    **Sales Associate** - 24001005 **Job Overview**: Linde Services, Inc. is seeking an Inside Sales Associate to join our team in The Woodlands, TX area. **Primary Responsibilities**: The Inside Sales Associate duties include but not limited to the following: - General customer support and interaction - Assist sales teams in exploring customer needs during...