Executive Administration Receptionist
3 weeks ago
Location: Bellevue , WA 98007 (Onsite)
Type: Full time/ Permanent
Job Description:
Reception Duties:
- Reception Management
- Receive clients & guest at the front desk
- Ensure client security protocols are followed
- Identity Cards/Badge management
- Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
- Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
- Order & manage supplies (pantries, copiers, office supplies, etc.)
- Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
- Maintain Seat Occupancy data & Daily, Monthly & other required reports
- Assist with annual budget and billing of all related vendors
- Any other Admin duties assigned by Office Admin/Supervisor from time to time.
- Associate degree (preferred)
- 03- 05 years experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.
- Should possess excellent English communication skills (written & verbal)
- Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
- Should have knowledge of: -
- (1) Office Management
- (2) Basic purchase procurement processes (pantry & Office supplies)
Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
- Should possess: -
- (1) Good organizational and planning skills,
- (2) Analytical and problem-solving skills,
- (3) Good and quick decision-making capability.
- Should be:
- (1) Proactive
- (2) Self-motivated
- (3) Adaptive
- (4) Professional
- (5) Able to multitask,
- (6) Accessible on phone for any emergency requirement at the location
- Should be:
- (1) Flexible
- (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.
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