Executive Administration Receptionist

3 weeks ago


Bellevue, United States Diverse Lynx Full time
Title: Executive Administration-Receptionist
Location: Bellevue , WA 98007 (Onsite)
Type:
Full time/ Permanent

Job Description:
Reception Duties:
  • Reception Management
  • Receive clients & guest at the front desk
  • Ensure client security protocols are followed
  • Identity Cards/Badge management
  • Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
  • Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
Executive Admin Duties:
  • Order & manage supplies (pantries, copiers, office supplies, etc.)
  • Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
  • Maintain Seat Occupancy data & Daily, Monthly & other required reports
  • Assist with annual budget and billing of all related vendors
  • Any other Admin duties assigned by Office Admin/Supervisor from time to time.
Qualifications and associated Attributes:
  • Associate degree (preferred)
  • 03- 05 years experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.
  • Should possess excellent English communication skills (written & verbal)
  • Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
  • Should have knowledge of: -
  • (1) Office Management
  • (2) Basic purchase procurement processes (pantry & Office supplies)

Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
  • Should possess: -
  • (1) Good organizational and planning skills,
  • (2) Analytical and problem-solving skills,
  • (3) Good and quick decision-making capability.
  • Should be:
  • (1) Proactive
  • (2) Self-motivated
  • (3) Adaptive
  • (4) Professional
  • (5) Able to multitask,
  • (6) Accessible on phone for any emergency requirement at the location
  • Should be:
  • (1) Flexible
  • (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.

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