Secretary (Office Automation)

2 weeks ago

Sacramento, United States Department Of The Interior Full time

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Sacramento, CaliforniaDuties at the full performance level:

* Serves as the initial point of contact for the office for visitors and telephone calls from Congressional, State and local staffs, media, consultants, other Reclamation and Federal agency personnel, and the local public.
* Coordinates and makes extensive travel arrangements. Establishes trip folders, complete with itinerary. Provides details on directions, where meetings will be held, hotels, rental car arrangements, etc. Prepares travel requests, travel vouchers, and associated actions and documentation.
* Maintains supervisor's appointment schedule with full authority to make commitments of time, establish priorities, and reschedule appointments. Makes arrangements for meetings; reserves meeting facilities; and reminds staff members of meetings.
* Reviews, routes, and distributes incoming correspondence, ensuring proper spelling, grammar, format, and arrangement of material. Uses judgment to determine releasable material and signs or releases correspondence.
* Responds to and plans for the administrative needs of the office, including submitting and providing status of personnel action requests.
* Ensures files and directives within the office are kept current, and revisions, deletions, and any other changes are posted in a timely manner. Annotates and cross-references material to direct staff to changing regulations. Performs periodic inventory of file documents within the office.

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or general work experience requirement - this information must be clearly supported in the resume.

To qualify at the GS-05: you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-06 level in federal service having demonstrated experience with but not limited to: providing telephone and receptionist services; Maintaining records; Requisitioning office supplies; Filing material and maintaining office filing system; Receiving and controlling incoming and outgoing correspondence and reports for format, grammar, and punctuation.

OR

EDUCATION: A Bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university. (NOTE: You must attach a copy of your transcripts.)

OR

An equivalent amount of combined education and experience. Only education more than 60 semester hours, 90 quarter hours or 1440 classroom hours is creditable toward meeting the specialized experience requirement for the GS-5 level. For example, one full year of academic study (30 semester hours, 45 quarter hours, or 720 formal classroom hours) beyond the second year is equal to 6 months of specialized experience. To be creditable, education must have been obtained in an accredited business, secretarial or technical school, college, or university. (NOTE: You must attach a copy of your transcripts.)

To qualify at the GS-06: you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-06 level in federal service having demonstrated experience with but not limited to: providing telephone and receptionist services; Maintaining records; Requisitioning office supplies; Filing material and maintaining office filing system; Receiving and controlling incoming and outgoing correspondence and reports for format, grammar, and punctuation; Writing simple or repetitive, non-technical correspondence such as letters of acknowledgment; Scheduling appointments and preparing notes regarding topics to be discussed.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b).

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 05/13/2024.

  • Secretary (Office Automation)

    2 weeks ago

    Sacramento, United States Department Of The Interior Full time

    Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location:...

  • Secretary (Office Automation)

    2 weeks ago

    Sacramento, California, United States Department Of The Interior Full time

    Summary Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.Duty Location: Sacramento, California Duties Duties at the full performance level:Serves as the...

  • Secretary (Office Automation)

    2 weeks ago

    Sacramento, United States Department Of The Interior Full time

    Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment. Duty Location: Sacramento, CaliforniaDuties at the full performance level: * Serves as the initial point...

  • Secretary (Office Automation)

    1 day ago

    Sacramento, United States US Bureau of Reclamation Full time

    **Duties**: The primary duties of this position are: - Advises the manager of important matters relative to significant items in reports, files, and correspondence. - Attends weekly staff meetings and other types of meetings; makes complete arrangements for conferences. - Maintains supervisors' appointment schedule with full authority to make commitments of...

  • Secretary (Office Automation)

    2 days ago

    Sacramento, United States U.S. Department of the Interior Full time

    Clarification from the agency U.S. Citizens and U.S. Nationals Duties The primary duties of this position are: Advises the manager of important matters relative to significant items in reports, files, and correspondence. Composes correspondence relative to the administrative support functions of the office and other subjects as outlined...

  • Secretary (Office Automation)

    3 weeks ago

    Sacramento, United States U.S. Department of the Interior Full time

    Clarification from the agency U.S. Citizens and U.S. Nationals Duties Duties at the full performance level: Serves as the initial point of contact for the office for visitors and telephone calls from Congressional, State and local staffs, media, consultants, other Reclamation and Federal agency personnel, and the local public. ...

  • Secretary (Office Automation)

    2 days ago

    Sacramento, California, United States Bureau Of Reclamation Full time

    The primary duties of this position are:Advises the manager of important matters relative to significant items in reports, files, and correspondence. Composes correspondence relative to the administrative support functions of the office and other subjects as outlined in directives or procedures, or as specifically requested by the manager. Attends weekly...

  • Administrative Secretary

    3 weeks ago

    Sacramento, United States C&P Heavy Equipment And Fire Personnel Corp. Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Reporting to management and performing secretarial dutiesProcessing, typing, editing, and formatting reports and documentsPlan and schedule appointments and...

  • Litigation Secretary

    4 weeks ago

    Sacramento, United States AGG Legal Staffing Full time

    Our Sacramento office is seeking a full-time (37.5 – 40 hours per week), experienced Legal Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site position and...

  • Litigation Secretary

    4 weeks ago

    Sacramento, United States AGG Legal Staffing Full time

    Our Sacramento office is seeking a full-time (37.5 – 40 hours per week), experienced Legal Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site position and...

  • Litigation Secretary

    4 weeks ago

    Sacramento, United States Avata Partners Full time

    A reputable employment law firm is hiring a litigation secretary with at least 7 years of experience for its Sacramento office.Duties Include:Coordinate attorney support with other departments including calendar and billing teams.Verify court and other deadlines and alert attorneys.Create and update litigation matters in Virtual Binder.Create TOCs and...

  • Litigation Secretary

    4 weeks ago

    Sacramento, United States Avata Partners Full time

    A reputable employment law firm is hiring a litigation secretary with at least 7 years of experience for its Sacramento office.Duties Include:Coordinate attorney support with other departments including calendar and billing teams.Verify court and other deadlines and alert attorneys.Create and update litigation matters in Virtual Binder.Create TOCs and...

  • Litigation Legal Secretary

    2 weeks ago

    Sacramento, United States Consilio - Enterprise Talent Solutions Full time

    Job DescriptionJob DescriptionOur top ranked law firm client seeks an experienced Litigation Legal Secretary (37.5 – 40 hours per week), for their Sacramento office. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This...

  • Legal Secretary

    2 weeks ago

    Sacramento, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    Overview The Sacramento office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) commercial litigation attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings,...

  • Legal Secretary

    2 weeks ago

    Sacramento, United States Lewis Brisbois Bisgaard & Smith LLP Full time

    Overview The Sacramento office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) commercial litigation attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings,...

  • Legal Secretary

    2 weeks ago

    Sacramento, California, United States Lewis Brisbois Full time

    Overview: The Sacramento office of Lewis Brisbois is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of four (4) commercial litigation attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings,...

  • UCC Corporate Compliance Specialist

    1 week ago

    Sacramento, United States Computershare Inc Full time

    Locations: Wilmington DE or Sacramento, CA (in office) We're committed to your flexibility and wellbeing. You'll experience this through our supportive approach, continuous learning opportunities, empowerment in your role and the ability to balance work and life. We give you a world of potential We have a unique opportunity for someone to contribute their...

  • Indian Self-Determination Assistant

    1 week ago

    Sacramento, United States Department Of The Interior Full time

    This position is located with the Bureau of Indian Affairs, Pacific Region, Central California Agency, Branch of Self-Determination in Sacramento, California. Travel and Relocation expenses will be authorized in accordance with the Federal Travel Regulations. This is a Bargaining Unit position, for more information see What are bargaining units? * Provide...

  • Litigation Paralegal

    3 weeks ago

    Sacramento, United States Zoza Consulting Full time

    Our law firm client is seeking an experienced Litigation Paralegal for their Sacramento office.REQUIREMENTS AND EXPECTATIONS:Organize documents and coordinate document productions including bates-stamping, redaction, duplication and indexing of documents.Perform various document searches in an e-Discovery database and conduct factual research on LexisNexis...

  • Litigation Paralegal

    3 weeks ago

    Sacramento, United States Zoza Consulting Full time

    Our law firm client is seeking an experienced Litigation Paralegal for their Sacramento office.REQUIREMENTS AND EXPECTATIONS:Organize documents and coordinate document productions including bates-stamping, redaction, duplication and indexing of documents.Perform various document searches in an e-Discovery database and conduct factual research on LexisNexis...