Secretary (Office Automation)

2 weeks ago


Sacramento, California, United States Bureau Of Reclamation Full time

The primary duties of this position are:
Advises the manager of important matters relative to significant items in reports, files, and correspondence.

Composes correspondence relative to the administrative support functions of the office and other subjects as outlined in directives or procedures, or as specifically requested by the manager.

Attends weekly staff meetings and other types of meetings; makes complete arrangements for conferences.
Maintains supervisors' appointment schedule with full authority to make commitments of time, establishes priorities, and reschedules appointments.
Reviews, routes, and distributes incoming correspondence.

Responds to and plans for the administrative needs of the office, including submitting and providing the status of personnel action requests.

Compiles and updates mailing lists for projects under the responsibility of the office. Inputs and formats public comments from meeting flip charts, summary notes, correspondence, and other sources.
Maintains office binders relative to the administrative support functions of the office (e.g., design and contract binders, etc.).
Uses a personal computer to prepare a variety of materials from handwritten or electronic drafts and oral instructions.
Prepares materials in final form, ensuring the accuracy of spelling, punctuation, grammar, and appropriate formats.

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