Office Assistant

4 weeks ago


Orangeburg, United States New Wave People Full time
-Long Term Assignment
Shift Days/Times: M-F 8:30a - 4:30p
Unpaid lunch break: daily .30 minutes
Overtime Required: No
Work on a NYS Holiday Required: No
Travel Required: No
Parking Options: Yes, free parking provided
Salary will be commensurate with scope of work job experience.

The persons selected for this position will perform a variety of office assistant/receptionist work such as included below:

Provide the full range of support services: copying, scanning, prepare correspondence, type from handwritten reports, charts, etc., correct and format draft documents using computer software as appropriate to assignment, proofread documents for grammatical and typographical errors.
• Receive, review and distribute incoming mail. Review and distribute outgoing correspondence, making sure that appropriate protocols are followed. Screen incoming mail for assigned staff.
• Answer telephone calls and inquiries. Refer telephone calls to appropriate staff, and screen visitors including Issuing building passes and keys from lock box.
• Use various computer applications to prepare documents and reports and track data/processes as requested and provide backup support as needed.
• Data entry including timesheet exceptions for employees, maintenance work orders, Cbord program for inventory, the Statewide Financial System (SFS) and additional entry as needed.
• Office Supply inventory maintenance including sorting, organizing, and replenishment of
supplies.

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