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Administrative Assistant II

1 month ago

Rockville Centre, United States Molloy College Full time
APPLICATION INSTRUCTIONS:
  • Interested applicants should submit the following materials with their application:
    1. Cover Letter
    2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff

DEPARTMENT: Experiential Learning

SCHEDULE: Monday-Friday, 9am to 5pm

REMOTE WORK ELIGILITY: No

TRAVEL: No

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

Provides general oversight of day-to-day administrative operations. Prioritizes and resolves administrative and procedural issues and concerns. Maintains files, records, calendars. Arranges travel, coordinates meeting arrangements, and tracks expenses and other budgetary transactions. Provides initial contact and assistance to external constituents (e.g., community partners, corporate or institutional contacts, vendors) and Molloy community members to support and/or resolve routine and non-routine issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Serves as the first point of contact for both internal and external constituents and resolves both routine and more complex issues with a fair amount of latitude.
  • Prepares correspondence, maintains files and databases. Schedules and confirms appointments, shares documents and other materials. Assist in collecting and keeping track of all program-related materials
  • Initiates, schedules and/or monitors the processing of budget transfers, payment authorizations, contracts, requisitions, supplies and room reservation and setup.
  • Manage and process community work-study time sheets and update the budget.
  • Assist in contacting organizations to establish community partnerships.
  • Coordinate special events such as orientations, workshops and meetings.

REQUIRED MINIMUM QUALIFICATIONS
  • High School Diploma or GED
  • 3 to 5 years of work related experience
  • Microsoft Office (Outlook, PowerPoint, Excel, Word)

PREFERRED MINIMUM QUALIFICATIONS
  • Jenzabar Software

RESPONSIBILITY FOR PUBLIC CONTACT
  • Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $20.00 to $22.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.