Executive Assistant

3 weeks ago

Houston, United States Insperity Full time
Executive Assistant (Remote in TX)

Are you ready to take your passion for organization, collaboration, and community impact to the next level? We are looking for an exceptional Executive Assistant to join our vibrant organization and be the driving force behind positive change

Houston in Action operates on the belief that we can do greater things together than we can apart and that the more influence our communities have over the systems and services meant to support us, the better we are to lead the lives we want to live. Houston in Action membership comprises representatives of community-based organizations, grassroots leaders, academic and research institution staff, and philanthropic partners. We bring together community partners in the private and public sectors, including government, health, and business.

As the Executive Assistant, you will provide administrative support to the Executive Director and Directors to ensure their time is used efficiently in pursuing organizational goals and growth.

To thrive/succeed, you should have:
  • 5-7 years prior experience in a similar role
  • Ability to organize and manage large amounts of files, tasks, schedules, and information.
  • Excellent proofreading abilities and acute attention to detail
  • Ability to multi-task and shift priorities with relative ease
  • Experience scheduling with Google Suite
  • Minimum typing speed of 40 wpm
  • Minimum 10-key speed of 175 kspm
  • Basecamp skills
  • Microsoft Office skills (particularly Word, Outlook, and Excel)

Your responsibilities as the Executive Assistant will include:
  • Managing effective executive function with optimal coordination and communication with the Executive Director
  • Managing an extremely active calendar of appointments
  • Composing and preparing correspondence that is sometimes confidential.
  • Being the center of communications for the Executive Director, both internally and externally
  • Managing and coordinating Executive Director's schedule
  • Arranging complex and detailed travel plans, itineraries, and agendas
  • Seeking, drafting, and/or preparing Executive Director communications and calls for presentations.
  • Keeping the Executive Director optimally organized and effective in their internal and external activities
  • Scheduling and accompanying the Executive Director on meetings, taking notes, and ensuring effective and timely follow-through on contacts made.
  • Attending internal and external meetings on behalf of Executive Director
  • Performing other administrative tasks designed to maximize the efficiency and productivity of the Executive Director as necessary.

Best-in-Class Benefits and Perks:

We value our employees' time and efforts. Our commitment to your success is enhanced by a competitive compensation of $50K - $60K annually, depending on experience, and an extensive benefits package including:
  • Comprehensive health coverage: Medical, dental, and vision insurance provided.
  • Robust retirement planning: 401(k) plan available with employer matching
  • Financial security: Life and disability insurance for added protection.
  • Flexible financial options: Health savings and flexible spending accounts offered.
  • Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided.

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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