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Receptionists/Secretaries, Except Legal, Medical, and Executive

4 months ago

Orangeburg, United States Nexus Staff Full time

Job Title: Receptionists/Secretaries
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: Rockland Childrens PC/2 1st Avenue /Orangeburg, NY 10962
Job Duration: 2 Years
Closing: 02/20/2024.

Minimum Education:
  • High School Diploma

Work Experience:
  • Minimum of 1 year of experience as a receptionist.

Job Duties:
  • Provide comprehensive support services, including tasks such as copying, scanning, preparing correspondence, typing from handwritten reports, charts, and more.
  • Format and correct draft documents using computer software specific to the assignment.
  • Proofread documents for grammatical and typographical errors.
  • Receive, review, and distribute incoming mail; oversee the distribution of outgoing correspondence, ensuring adherence to protocols.
  • Screen incoming mail for designated staff.
  • Respond to telephone calls and inquiries, referring calls to the appropriate staff members.
  • Screen and assist visitors, including issuing building passes and keys from a lockbox.
  • Utilize various computer applications to prepare documents, reports, and track data/processes as required.
  • Perform data entry, including timesheet exceptions for employees, maintenance work orders, Cbord program for inventory, and the Statewide Financial System (SFS).
  • Maintain office supply inventory by sorting, organizing, and replenishing supplies.

Preferred Skills:
  • Proficiency in computer applications for document preparation and data tracking.
  • Microsoft Office knowledge and ability to learn other computer programs.
  • Proficient in customer service and data entry
  • Excellent organizational and multitasking skills.
  • Experience with office administration and receptionist duties is a plus.

Misc. Information:
  • The work schedule is Monday through Friday, 8:30 AM to 4:30 PM.
  • Free Parking facility available at the job location.
  • Candidates must have their own Vehicle as there is no reliable public transportation to this facility.
  • Dress Code Policy: Business casual.
  • Interviews will be conducted in-person.
  • Training will be provided.