Administrative Specialist I

24 hours ago

Fort Lauderdale, United States Broward County Sheriff's Office (FL) Full time

A new vacancy now exists in the Department of Community Programs - Probation. 

This vacancy is primarily open to current BSO employees holding the Administrative Specialist I classification.  To be considered, eligible BSO employees must apply and have completed their probationary period by the closing date. 

* Must be a current BSO employee classified as an Administrative Specialist I who has successfully completed their probationary period.

If no applications from BSO employees holding the Administrative Specialist I classification are received, the following candidates will also be considered for the vacancy. 

* Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
* Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
* Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system. PeopleSoft experience preferred. 
* Extensive customer service contact work.
* Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.  
* An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented on the application.

(Please note: Salary for BSO employees will be established through Sheriff's policy.)Under administrative direction, the purpose of this position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of moderately complex administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents perform specialized duties in supporting unit objectives. Position is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision.  Performs related work as directed.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.

 

Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.

Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate  department; takes telephone messages.

Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.

Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.

Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.

Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.

Maintains records by entering data into the agency wide personnel/payroll system to include:  payroll, purchase requisitions, invoices, and position requests.

Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.

Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.

Assists other unit personnel in supporting efficient functioning of the work unit.

Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

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