Executive Assistant

1 month ago

Jacksonville, United States YMCA of Florida's First Coast Full time

Position Summary:

Provides high-level administrative support involving the use of discretion and independent judgment to the EVP, Chief Operating Officer/ CFO.

Essential Functions:

* Exercises discretion and independent judgment in handling confidential and sensitive information in connection with the Executives' responsibilities, which may include financial, personnel, funders, and grant-related data.
* Prepares correspondences, reports, agendas, and spreadsheets in support of the Executive's needs.
* Manages travel arrangements for Executives, as needed, and schedules for out-of-town visitors and employment candidates.
* Coordinates all arrangements for meetings of various committees, task forces and groups (notices, materials, food and minutes).
* Prepares for and coordinates special off-site Association leadership meetings as
* Maintains organizational charts for assigned
* Coordinates staff business cards, stationery orders and office supplies for business/administrative
* Fields all incoming calls for the EVP, COO/ CFO.
* Maintains corporate databases for various reports, committees and mailings.
* Other tasks or projects, as assigned.

NOTE: This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

Qualifications:

* Bachelor's degree in social services, business or equivalent preferred, or a certification for administrative professionals
* Three or more years of related experience working as an assistant to high level executives preferably in a not-for-profit
* Intermediate knowledge of Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, Forms, Smartsheet, Google Docs, Canva and other administrative tools.
* Handles self in a professional manner. Works with integrity, discretion, and maintains confidentiality. Upholds a professional
* Ability to multi-task and work well under
* Critical thinking/future planning skills are
* Maintains knowledge of Association policies and
* An effective team player who contributes valuable ideas and feedback and can be counted on to meet expectations and
* Strong verbal and written communication skills. Able to organize ideas in a clear, well- organized manner, and demonstrates an understanding of audiences'
* Communicates effectively with a variety of audiences including senior leadership, Board members, employees, and the general
* Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, ).

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