Academic Affairs Administrator
4 weeks ago
Your job is more than a job
The Academic Affairs Administrator is responsible for coordinating, developing and promoting learning activities including providing daily operational and organizational support by providing a variety of communications support, involving developing correspondence, presentations, formatting publications, proofreading documents and coordinating a variety of special events, projects, and meetings. Manages initiatives to meet accrediting body requirements, gathers and communicates information for daily academic affairs office operations, financial analysis and decision making.
Your Everyday
* Manages and coordinates meetings by way of setting agendas, scheduling meetings, attending meetings to provide expertise and tracking follow-up tasks after meetings.
* Assists in the development of processes and guidelines across all LCMC rotational sites.
* Serves as liaison between senior executives, leaders and staff in a timely and confidential manner to facilitate accomplishment of LCMC Health's mission and goals.
* Researches, compiles, proofreads and gathers information (sometimes complex and highly confidential in nature) from multiple sources, organizes and tabulates data as delegated by the senior executives.
* Researches and prepares various Academic Affairs meeting agendas, staff communications and presentations as needed and distributes in a timely manner.
* Administers executive calendar management, on-site or virtual scheduling and hosting meetings, meeting coordination and maintains effective communications with all constituencies (internal and external).
* Supports the Academic Affairs Office in developing all materials and executing all orientation, onboarding, activities for new learners.
* Develops and maintains accurate and efficient support databases and files that address all elements required for contract monitoring and accrediting body compliance.
* Coordinates with leaders and team members to establish needed outcomes, deadlines and details of Academic Affairs related project work to ensure accurate and timely execution of assigned projects.
* Prepares special and recurring departmental reports and newsletters by gathering data from various sources and compiling and typing data and narratives.
* Supports administrative aspects of Academic Affairs office sponsored initiatives and conferences as requested.
The Must-Haves
Minimum:
EXPERIENCE QUALIFICATIONS
* 5 years of experience in Office Management, Executive Assistant or another related role.
* Medical Education experience or Finance or Analytics experience preferred.
EDUCATION QUALIFICATIONS
* Required: Bachelor's Degree in a related field.
* Preferred: Master's Degree in a related field.
LICENSES AND CERTIFICATIONS
* Certification Name: To be updated by LCMC.
* Issuer:
* Licensure Specialty:
* Entity:
SKILLS AND ABILITIES
* Minimum Required: Proficient in MS Office 365 Suite (Word, PowerPoint, SharePoint with advanced Excel skills), Microsoft Outlook skills and Adobe Pro.
* Strong problem-solving skills, attention to detail, follow-through and initiative with ability to formulate practical solutions.
* Ability to multi-task and prioritize in a fast-paced environment.
* Excellent interpersonal and communication skills required across all levels of the organization.
* Proven ability to maintain confidentiality relative to sensitive projects, communications, and all business matters.
* Maintains positive and optimistic outlook and perspective that is reflective of the organization's mission, vision and culture.
* Ability to anticipate the needs of Senior Executives and adapt accordingly.
WORK SHIFT:
Days (United States of America)
LCMC Health is a community.
Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little "come on in" attitude is the foundation of LCMC Health's culture of everyday extraordinary
Your extras
* Deliver healthcare with heart.
* Give people a reason to smile.
* Put a little love in your work.
* Be honest and real, but with compassion.
* Bring some lagniappe into everything you do.
* Forget one-size-fits-all, think one-of-a-kind care.
* See opportunities, not problems - it's all about perspective.
* Cheerlead ideas, differences, and each other.
* Love what makes you, you - because we do
You are welcome here.
LCMC Health is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Simple things make the difference.
1. To get started, take your time to fully and accurately complete the application for employment. Incomplete applications get bogged down and are often eliminated due to missing information.
2. To ensure quality care and service, we may use information on your application to verify your previous employment and background.
3. To keep our career applications up-to-date, applications are inactive after 6 months and, therefore, require a new application for employment to be completed.
4. To expedite the hiring process, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.
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