Administrative Assistant

1 week ago

Baltimore, United States Housing Authority of Baltimore City Full time
About Us

Founded in 1937, The Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.

Position Summary

The primary purpose of this position is to under general supervision an employee in this class performs responsible administrative and clerical support work for the area in which the incumbent will be employed. Work includes preparing correspondence, maintaining files and records, preparing contract documents, screening calls, typing correspondence, and coordinating the work of subordinate clerical staff. Performance of the duties requires excellent clerical skills, sound judgment, and the ability to act independently.

All activities must support the Housing Authority of Baltimore City ("HABC" or "Authority") mission, strategic goals, and objectives.

Major Duties
  • Maintains the flow of work within the office.
  • Plans, organizes and maintains the daily routine in the office.
  • Provides administrative support to the office. Work includes typing, reading, editing, processing information, and typing correspondence etc.
  • Transcribes meeting minutes and types agenda; distributes back-up information and agenda.
  • Inputs data into computer to generate status reports.
  • Orders some supplies and materials.
  • Attends meetings as necessary.
  • Answers telephone inquiries from the staff, outside organizations, residents and the general public.
  • Schedules meetings; answers telephone inquiries; types a variety of letters, forms, memos and other forms of correspondence for staff; creates, maintains, and updates various spreadsheets.
  • Schedules telephone coverage and assigns typing projects.
  • Maintains complex filing systems for ongoing files.
  • Performs other duties as assigned.

Minimum Education, Training and/or Experience

Associate degree in Secretarial Science, Office Management, Business Administration or related field(s), preferred but not required. High school diploma is required. A minimum of 2 years of experience in administrative or responsible clerical work is required, and preferably including one year in a supervisory capacity. An equivalent combination of education, training, and experience may be considered.

Special Requirements
  • Possession of a valid Maryland driver's license.
  • Must be able to be covered under the Authority's fidelity bond.
  • Must be able to be covered under the Authority's vehicle insurance policy.

Other Requirements

You must successfully pass a prescreening investigation, including employment and education verification.

Probationary Period: This is a full-time permanent position. Upon employment, you will be required to serve a 6-month probationary period.

FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.

If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process.

Benefits

We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC's comprehensive benefit package includes:
  • Paid Holidays
  • Paid Vacation
  • Medical Insurance
  • Dental Insurance
  • Life Insurance
  • Vision Insurance
  • Pharmacy Coverage
  • Retirement Program

All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated prior to the date of hire.

This posting will remain active until November 18th, 2024.

  • Administrative Assistant

    3 days ago

    Baltimore, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in the Housing Association industry, located in Baltimore, Maryland. As an Administrative Assistant, you will be integral to the Human Resources department, providing support during various projects and managing front desk operations....

  • Administrative Assistant

    1 week ago

    Baltimore, United States All-Pro Placement Service Inc Full time

    As an Administrative Assistant, you will play a key role in supporting our daily operations and ensuring that the office runs smoothly. You will be responsible for providing administrative support to various departments, assisting with scheduling, communication, and project coordination. Your attention to detail and ability to manage multiple tasks will...

  • Administrative Assistant

    3 weeks ago

    Baltimore, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description We are seeking an Administrative Assistant to serve as the first point of contact for all visitors and correspondents. This role will assist all parties doing business, including faculty, staff, and students. You will manage the distribution and tracking of keys, copier access, and parking passes....

  • Administrative Assistant

    4 days ago

    Baltimore, United States PeopleShare Inc Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant/Front Desk Receptionist to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo! Administrative Assistant Job Details: Schedule: Monday - Friday 8:30am - 5:00pm ...

  • Administrative Assistant

    3 days ago

    Baltimore, United States PeopleShare Inc Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant/Front Desk Receptionist to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo! Administrative Assistant Job Details: Schedule: Monday - Friday 8:30am - 5:00pm ...

  • Administrative Assistant

    18 hours ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including...

  • Administrative Assistant

    7 days ago

    Baltimore, United States Medstar Full time

    General Summary of Position Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Good Samaritan Hospital! The position involves providing administrative support, including handling office tasks like typing, filing, answering phones, and managing departmental functions. It focuses on day-to-day operations and...

  • Administrative Assistant

    1 week ago

    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary The Administrative Assistant coordinates office services such as purchasing, records control, and other administrative activities; interprets operating policies; and exercises independent judgment in resolution of administrative problems. The position supports the development of regular and ad-hoc reports and may perform duties of a...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary The Administrative Assistant coordinates office services such as purchasing, records control, and other administrative activities; interprets operating policies; and exercises independent judgment in resolution of administrative problems. The position supports the development of regular and ad-hoc reports and may perform duties of a...

  • Administrative Assistant

    16 hours ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative...

  • Administrative Assistant

    3 weeks ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks like typing,...

  • Administrative Assistant

    1 week ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks like typing,...

  • Administrative Assistant

    1 week ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks...

  • Administrative Assistant

    7 days ago

    Baltimore, United States MedStar Health Full time

    General Summary of PositionDepartment: Food Services- Nutrition Status: Part Time, 20 hours per week Schedule: Monday - Friday; 8:00am - 4:30pmJob Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Hospital!The position involves providing administrative support, including handling office tasks like typing, filing,...

  • Administrative Assistant

    1 week ago

    Baltimore, United States MedStar Health Full time

    General Summary of PositionDepartment: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-FridayJob Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks like typing,...

  • Administrative Assistant

    7 days ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks...

  • Administrative Assistant

    9 minutes ago

    Baltimore, United States MedStar Health Full time

    General Summary of PositionDepartment: Food Services- Nutrition Status: Part Time, 20 hours per week Schedule: Monday - Friday; 8:00am - 4:30pmJob Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Hospital!The position involves providing administrative support, including handling office tasks like typing, filing,...

  • Administrative Assistant

    1 week ago

    Baltimore, United States TEKsystems Full time

    Description: Administrative Assistant supporting the professional team. Will mainly be scheduling administrative appointments & meetings (not clinical/patient) and keeping up with the mailroom. Scheduling in-person meetings/blocking conference rooms Scheduling virtual meetings via zoom Answering phones Daily mailroom tasks such as copier, mail, stamping,...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Victorious Mental Healthcare Llc Full time

    Benefits/Perks Competitive Compensation Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering...

  • Administrative Assistant

    1 week ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Food Services- Nutrition Status: Part-time, 20 hours per week Schedule: 8:00am - 4:30pm; Monday, Tuesday and Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Good Samaritan Hospital! The position involves providing administrative support, including...