Administrative Services Coordinator I

4 days ago

Waterbury, United States State of Vermont Full time
Overview

CDD is now hiring an Administrative Services Coordinator I to support our Children's Integrated Services (CIS) team. The person in this position will provide administrative support for CIS's Special Accommodations Grant (SAG) program: a grant program that funds specialized care and services for children in Vermont child care programs.

The primary responsibilities associated with this position include:
• Review SAG-related reports for quality and completion
• Communicate with key program partners to ensure that SAG agreements are accurate, up-to-date, and complete
• Prepare SAG applications for review and processing
• Track SAG agreements' progress towards completion
• Review, process, and track SAG invoices
• Provide logistical support to SAG applicants
• Communicate critical information to program partners as needed
• Communicate effectively about the SAG program within CIS and across CDD
• Perform data entry related to the SAG program
• Help to monitor specialized service providers' professional development efforts

The successful candidate will:
• Be an effective communicator and collaborator
• Be proficient in the Microsoft Office Suite, including Microsoft Excel
• Be able to work at least one day, weekly, at the Waterbury State Office Complex (WSOC)
• Have experience working with grant programs, or programs that are grounded in support and service provision

This position will be funded on a part-time basis (approximately 20 hours/week) through September 30, 2025, and will be housed within the CIS team. CIS is a close-knit group that values strong collaboration and communication; if you are interested in working with us, we're looking forward to receiving your application

Who May Apply

This position, Administrative Services Coordinator I - Temporary (Job Requisition #51602), is open to all State employees and external applicants. This is a temporary position. Temporary work is typically for variable hours, and is not expected to be full-time. The State does not guarantee 40 hours of work per week.

If you would like more information about this position, please contact keith.williams@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

and nbsp;

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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