Administrative Assistant II, Risk Management and Compliance

1 week ago

Joliet, United States Joliet Junior College, IL Full time

Position Title:

Administrative Assistant II, Risk Management and Compliance

Job Description:

POSITION TITLE: ADMINISTRATIVE ASSISTANT II

STATUS: Part time

DEPARTMENT: Risk Management and Compliance

DIVISION: Administrative Services

CLASSIFICATION: Non-exempt

UNION: Non-union support

REPORTS TO: Compliance Officer

PLACEMENT: Grade H08

MINIMUM PAY RATE: $26.33 hourly

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

Under the general direction, provides high-level administrative support to the Compliance Officer and assists by coordinating and participating in support activities related to the responsibilities of the assigned area. Receives limited supervision within a broad framework of standard policies and procedures. Performs complex administrative and support duties of the office; exercises independent judgment in the application and follow through of administrative decisions; accurately interprets college policies, procedures, standards and requirements; establishes and maintains contact with college and other agency personal; maintains confidentiality regarding all matters of the office.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. Provide administrative support to the Office of Risk Management and Compliance and direct all office operations.

2. Coordinate and schedule meetings, act as recording secretary as needed, prepare travel requests and maintain electronic calendars. Coordinate mailings; maintain files and databases, complete special projects as assigned.

3. Prepare and maintain policies and procedures, reports, and conference presentations.

4. Receive and direct visitors while assessing the relative importance of each, answer telephones, screen callers, provide information as requested. Assist in preparing all incoming and outgoing correspondence. Review/act upon correspondence to and items requiring approval from the Compliance Officer.

5. Initiate and prepare purchase requisitions, direct payment vouchers, budget adjustments, transfer requests, work orders and related as required.

6. Prepare Policy Committee agendas and attend meetings; review historical files; provide current data and information regarding Policy Committee reports, meetings, and workshops as appropriate. Assist with the Board Policy and Procedure review process.

7. Maintain a high level of confidentiality of information originating from or directed to the Compliance Officer related to personnel and organizational records and/or issues.

8. Assist in preparing and monitoring the budget (direct payment vouchers, budget adjustments, transfers, purchase requisitions, payroll sheets, etc.). Maintain financial documents.

9. Assist in responding to Freedom of Information Act (FOIA) request.

10. Assist in maintaining documentation related to Title IX.

11. Participate in achieving departmental and college goals and objectives.

12. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

1. Associate degree or equivalent in business or related field.

2. Three (3) years of related experience.

3. Proficient in MS Office Word, Excel, Visio and Outlook.

4. Excellent oral, written, and interpersonal communication skills, detail-oriented with the ability to proofread and type accurately.

5. Excellent customer service skills with the ability to effectively work with minimal supervision.

6. Ability to work effectively under pressure on a variety of tasks concurrently, while meeting established deadlines and changing priorities.

7. Ability to establish and maintain efficient filing systems and office organization.

8. Ability to establish and maintain cooperative and effective working relationships with other members of the division/college, displaying cultural competence as well as emotional intelligence.

9. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS

1. Bachelor's degree in business or related field.

2. Five (5) years of office experience, preferably in a higher education environment.

3. English and Spanish verbal and written communication proficiency.

4. Demonstrated multicultural competence.

PHYSICAL DEMANDS

1. Normal office physical demands.

2. Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS

Duties are performed indoors in the usual office environment.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

40

  • Administrative Assistant II, Risk Management and Compliance

    1 week ago

    Joliet, United States Joliet Junior College Full time

    Position Title:Administrative Assistant II, Risk Management and ComplianceJob Description:POSITION TITLE: ADMINISTRATIVE ASSISTANT IISTATUS: Part timeDEPARTMENT: Risk Management and ComplianceDIVISION: Administrative ServicesCLASSIFICATION: Non-exemptUNION: Non-union supportREPORTS TO: Compliance OfficerPLACEMENT: Grade H08MINIMUM PAY RATE: $26.33...

  • Administrative Assistant II, Risk Management and Compliance

    3 weeks ago

    Joliet, United States Joliet Junior College Full time

    Position Title: Administrative Assistant II, Risk Management and Compliance Job Description: POSITION TITLE: ADMINISTRATIVE ASSISTANT II STATUS: Part time DEPARTMENT: Risk Management and Compliance DIVISION: Administrative Services CLASSIFICATION: Non-exempt UNION: Non-union support REPORTS TO: Compliance Officer PLACEMENT: Grade H08 MINIMUM PAY RATE: $26.33...

  • Compliance Support Specialist

    5 days ago

    Joliet, Illinois, United States Joliet Junior College, IL Full time

    Job Title:Compliance Support SpecialistAbout the Role:We are seeking a highly skilled and detail-oriented Compliance Support Specialist to join our team at Joliet Junior College. As a key member of our office, you will provide administrative support to the Compliance Officer and assist with coordinating and participating in activities related to risk...

  • Office Assistant II TEMP

    1 month ago

    Joliet, United States Joliet Junior College Full time

    Position Title: Office Assistant II TEMP Job Description: POSITION TITLE: Office Assistant II TEMP STATUS: Part Time, Temporary DEPARTMENT: Financial Aid/Veterans Affairs CLASSIFICATION: Non-exempt UNION: TOSSC DIVISION: Student Development REPORTS TO: Coordinator, Financial Aid; Coordinator, Veterans PLACEMENT: Grade 103 MINIMIUM PAY RATE: $18.14 per hour...

  • SHE Manager for Environmental Compliance

    7 days ago

    Joliet, Illinois, United States Bluestone Specialty Chemicals LLC Full time

    Job Title: SHE Manager for Environmental ComplianceLocation: Joliet, IL 60435About Bluestone Specialty Chemicals LLCWe are a leading manufacturer of specialty chemicals seeking an experienced SHE (Safety, Health, and Environment) Manager to join our team. As a key member of our organization, you will be responsible for ensuring compliance with environmental...

  • Assistant Store Manager

    1 month ago

    Joliet, United States dd's Discounts Full time

    Our values start with our people, join a team that values you!We are the nation’s largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and...

  • Administrative Assistant

    3 weeks ago

    Joliet, United States Road & Rail Services Full time

    Administrative Assistant Basic purpose of position: Proper handling and processing of paperwork Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork Experience Requirements: Must have at least 1 year of administrative experience Must have at least 1...

  • Administrative Assistant

    1 week ago

    Joliet, United States Road & Rail Services Full time

    Administrative Assistant (Part Time) Basic purpose of position: Proper handling and processing of paperwork Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork Experience Requirements: Must have at least 1 year of administrative experience Must have at...

  • Academic Support Specialist II

    7 days ago

    Joliet, Illinois, United States Joliet Junior College Full time

    Job Title: Academic Support Specialist II - Athletics Retention">About the Role:This part-time, temporary position provides academic support to student-athletes at Joliet Junior College.The primary responsibility is to promote a positive student-athlete experience and ensure academic success and retention.Key Responsibilities:Assist students, parents, and...

  • Administrative Assistant Communication and Media Arts

    1 week ago

    Joliet, United States University of St. Francis Full time

    Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like Administrative Assistant, Communication, Media, Art, Administrative, Assistant, Education

  • Associate Territory Manager

    3 weeks ago

    Joliet, United States ZOLL Cardiac Management Solutions Full time

    CMS, Softaid.local At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software, and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions....

  • Security Assistant

    1 day ago

    Joliet, Illinois, United States Strategix Management Full time

    At Strategix Management, we are seeking a highly motivated and detail-oriented individual to join our team as a Security Assistant. This is an excellent opportunity for someone who is looking to develop their skills in security and customer service.The estimated salary for this position is $30,000 - $40,000 per year, depending on experience and...

  • Administrative Support Specialist

    5 days ago

    Joliet, Illinois, United States Diocese of Joliet Full time

    Job Overview: Diocese of Joliet is seeking an experienced and motivated Administrative Support Specialist to join our team. This 11-month full-time position requires a highly skilled and organized individual who can provide administrative support to the Principal and school staff, ensuring the smooth operation of our school.Key Responsibilities:Manage...

  • Retail Assistant Store Manager

    6 months ago

    JOLIET, United States DXL Full time

    DXL Group, the largest specialty retailer of men's Big +Tall apparel, is looking for a Retail Assistant Store Manager who is committed to building long term relationships with our guests by providing an experience that is unmatched by other retailers. #FitForYouWHAT MAKES US DIFFERENT? We are committed to developing our people in order to promote from...

  • Medical Assistant

    1 week ago

    Joliet, United States Solaris Health Holdings LLC Full time

    Description:Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.GENERAL SUMMARYThe Medical Assistant supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant is tasked to perform...

  • Student Employee, Arts

    1 week ago

    Joliet, United States Joliet Junior College, IL Full time

    Position Title: Student Employee, Arts & Sciences Division Assistant Job Description: This position offers flexible work hours, on an as-needed basis, to provide a wide variety of tasks within the Arts & Sciences division. POSITION TITLE: Student Employee, Arts & Sciences Division Assistant STATUS: Part-time DEPARTMENT: Dean of Arts & Sciences...

  • Specialist II TEMP, Athletics Retention

    1 month ago

    Joliet, IL, United States Joliet Junior College Full time

    Position Title:Specialist II TEMP, Athletics RetentionJob Description:POSITION TITLE: Specialist II TEMP, Athletics Retention STATUS: Part Time, Temporary DEPARTMENT: Athletics CLASSIFICATION: Non-exempt UNION: TOSSC DIVISION: Student Development REPORTS TO: Director of Athletics PLACEMENT: Grade 107 MINIMIUM PAY RATE: $22.04 per hour Reasonable...

  • Clinical Support Specialist

    4 weeks ago

    Joliet, Illinois, United States Prime Healthcare Full time

    Job Title: Patient Care Assistant IIJob Summary:    We are seeking a dedicated and compassionate Patient Care Assistant II to join our team at Prime Healthcare. As a Patient Care Assistant, you will play a vital role in providing high-quality patient care and contributing to the overall success of our healthcare team.Key Responsibilities:Assist with...

  • Administrative Coordinator

    6 days ago

    Joliet, Illinois, United States Crown Equipment Full time

    About Crown Equipment CorporationCrown Equipment Corporation is one of the world's largest lift truck manufacturers, boasting an extensive global presence with over 15 manufacturing facilities and more than 500 retail locations across over 80 countries.Our company offers a comprehensive range of quality material handling equipment, fleet management...

  • Student Employee, Arts

    1 week ago

    Joliet, United States Joliet Junior College Full time

    Position Title:Student Employee, Arts & Sciences Division AssistantJob Description:This position offers flexible work hours, on an as-needed basis, to provide a wide variety of tasks within the Arts & Sciences division.POSITION TITLE: Student Employee, Arts & Sciences Division AssistantSTATUS: Part-timeDEPARTMENT: Dean of Arts & Sciences OfficeDIVISION: Arts...