Executive Secretaries and Administrative Assistants

4 weeks ago

Plattsburgh, United States Nexus Staff Full time

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 43 Durkee St, Suite 700 Plattsburgh, NY 12901 - Plattsburgh Regional Office
Job Duration: 2 Years
Closing: 01/31/2024.

Minimum Education:
  • High school diploma or equivalent

Work Experience:
  • 3-5 years of administrative experience
  • Experience in a legal or case management environment is a plus.

Job Duties:
-Process Incoming Communication:
  • Answer, screen, and redirect incoming phone calls with a professional and friendly demeanor.
  • Greet, direct, and assist in-person office visitors with excellent customer service
  • Manage incoming mail, email, and faxes; review, scan, log, distribute, and file as needed.
  • Set up and maintain paper and electronic files for each new case in NYMatters
  • Enter data into case management systems (NYMatters)

-General Administrative:
  • Coordinate phone conferences, meetings, court appearances, and legal filings
  • Maintain positive relationships with OAG, Court, and client agency staff.
  • Keep office calendars accurate and current.
  • Provide administrative assistance to staff.
  • Monitor and order supplies and services for office machines.
  • Complete other administrative tasks as assigned.
  • Notarize documents as needed (if notary certified)
  • Close cases in NYMatters when resolved.
  • Problem-solve with a positive, can-do attitude and contribute positively to office morale.

-Process Outgoing Communication:
  • Independently compose simple emails, faxes, and letters as directed by legal staff.
  • Prepare and send outgoing mail, including addressing, affixing postage, and delivering to postal box.
  • Prepare outgoing overnight mail, including delivery to drop box when necessary.
  • Arrange meetings with and request documents from other agencies as requested.

Preferred Skills:
  • Strong proficiency in Microsoft products, especially Word, Outlook, and Teams
  • Proficiency in Adobe Pro
  • Excellent communication, interpersonal, and customer service skills
  • Ability to work independently and take initiative.
  • Notary certification (if applicable)
  • Familiarity with legal or case management environment

Misc. Information:
  • Shift timings somewhat flexible between 8 am and 5 pm, lunch either 30 or 60 minutes
  • Paid parking available in the Durkee Street lot: $1 per hour; 6 months for $90 and annual for $171
  • Free 2-hour parking lot also available
  • Clinton County Bus stop 3-4 blocks away
  • Interviews will be conducted in person.
  • Training will be provided

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

  • Administrative Assistant

    6 days ago

    Plattsburgh, United States Acara Solutions, An Aleron Company Full time

    Are you an Administrative Assistant that is looking to join one of the top companies within the transportation industry? Are you looking to further your career and grow? Do you have experience performing administrative task and arranging travel/hotel arrangements? If you answered yes to those questions, then apply today! Acara Solutions is seeking highly...

  • Administrative Assistant

    5 days ago

    Plattsburgh, United States Acara Solutions, An Aleron Company Full time

    Are you an Administrative Assistant that is looking to join one of the top companies within the transportation industry? Are you looking to further your career and grow? Do you have experience performing administrative task and arranging travel/hotel arrangements? If you answered yes to those questions, then apply today! Acara Solutions is seeking highly...

  • Clinical Outpatient Secretary

    2 weeks ago

    Plattsburgh, New York, United States Conifer Park Full time

    Join Conifer Park as a Secretary!Conifer Park is seeking a Secretary to become part of our outpatient team in Plattsburgh, NY. This role involves offering administrative assistance to the outpatient staff, such as answering phones, managing calls, and fulfilling requests from patients and staff. Additionally, you will be responsible for scheduling...

  • Clinical Outpatient Secretary

    4 weeks ago

    Plattsburgh, United States Conifer Park Inc. Full time

    Job DescriptionJob DescriptionDescription:Conifer Park is looking for a Secretary to join our outpatient team in Plattsburgh, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments,...

  • Clinical Outpatient Secretary

    3 weeks ago

    Plattsburgh, United States Conifer Park Full time

    Job Type Full-time Description Conifer Park is looking for a Secretary to join our outpatient team in Plattsburgh, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and...

  • Legal Secretaries

    1 month ago

    Plattsburgh, United States Nexus Staff Full time

    Job Title: Legal Secretaries Employment Type: Contract Work Hours: 37.5 hours/week Work site: 100% On-Site Location: 43 Durkee St, Plattsburgh NY 12901 Estimated Job Duration: 4 Months Resume Due Date: 04/19/2024. Minimum...

  • Legal Secretaries

    4 weeks ago

    Plattsburgh, United States Nexus Staff Full time

    Job Title: Legal Secretaries Employment Type: Contract Work Hours: 37.5 hours/week Work site: 100% On-Site Location: 43 Durkee St, Plattsburgh NY 12901 Estimated Job Duration: 4 Months Resume Due Date: 04/19/2024. Minimum...

  • Legal Secretaries

    2 months ago

    Plattsburgh, United States CYNET SYSTEMS Full time

    Job Description: Pay Range $21hr - $23.50hr review for calendar conflicts,create and updating the NYMatters case management system as the case progresses, preparing the printed file, drafting requested documents, providing other administrative support to AAGs as necessary, update the agency spreadsheet, and ...

  • Legal Secretaries

    4 weeks ago

    Plattsburgh, United States CYNET SYSTEMS Full time

    Job Description: Pay Range $21hr - $23.50hr review for calendar conflicts,create and updating the NYMatters case management system as the case progresses, preparing the printed file, drafting requested documents, providing other administrative support to AAGs as necessary, update the agency spreadsheet, and ...

  • Administrative Assistant

    3 weeks ago

    Plattsburgh, United States EQUANS Full time

    Equans is looking for an administrative assistant for Alstom in Plattsburgh ! (Note: The masculine gender has been adopted as generic, for the sole purpose of keeping the text simple). The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90, employees working on 5 continents. Equans is a...

  • POD Administrative Assistant

    3 weeks ago

    Plattsburgh, United States Behavioral Health Services North Inc Full time

    Job DescriptionJob DescriptionA Spanish version of this position is available upon request La version de esta posicion esta disponible en Español si es requeridaBHSN, one of the fastest growing organizations providing whole person care in the region, is in search of passionate individuals to join our rapidly growing team!Your role at BHSN:As an...

  • IT Junior Database Administrator

    4 weeks ago

    Plattsburgh, United States Schluter Systems LpUMS Manufacturing Full time

    Ensure operational access, availability, and stability of assigned services. Deliver resolutions and work arounds to routine business units. Perform IT service maintenance planning and execution for routine business units. Perform routine monitoring and governance of assigned IT services. Develop and maintain a knowledge base and deliver relevant training....

  • IT Junior Database Administrator

    1 month ago

    Plattsburgh, United States Schluter Systems LpUMS Manufacturing Full time

    Ensure operational access, availability, and stability of assigned services. Deliver resolutions and work arounds to routine business units. Perform IT service maintenance planning and execution for routine business units. Perform routine monitoring and governance of assigned IT services. Develop and maintain a knowledge base and deliver relevant training....

  • IT Junior Database Administrator

    3 weeks ago

    Plattsburgh, United States Schluter Systems LpUMS Manufacturing Full time

    Ensure operational access, availability, and stability of assigned services. Deliver resolutions and work arounds to routine business units. Perform IT service maintenance planning and execution for routine business units. Perform routine monitoring and governance of assigned IT services. Develop and maintain a knowledge base and deliver relevant training....

  • Dental Assistant

    4 weeks ago

    Plattsburgh, United States PDS Management Services, LLC Full time

    Job DescriptionJob DescriptionABOUT PDS MANAGEMENT SERVICESWe manage several growing pediatric dental and orthodontic practice that values integrity, honesty, and accountability. We are devoted to helping all children and teens achieve a lifetime of healthy smiles, ensuring they receive the highest quality of care. Using the latest techniques, our highly...

  • Dental Assistant

    3 weeks ago

    Plattsburgh, United States PDS Management Services, LLC Full time

    Job DescriptionJob DescriptionABOUT PDS MANAGEMENT SERVICESWe manage several growing pediatric dental and orthodontic practice that values integrity, honesty, and accountability. We are devoted to helping all children and teens achieve a lifetime of healthy smiles, ensuring they receive the highest quality of care. Using the latest techniques, our highly...

  • Certified Nursing Assistant

    1 week ago

    Plattsburgh, United States Plattsburgh Rehabilitation and Nursing Center Full time

    New Rate Starting at ($18.50/hr ) "salary adjustment based on years of experience"  We offer the Following: Premium Compensation Great Benefits Package Fun, Family-Like Team, and Atmosphere! Work in a Beautifully Remodeled Office Professional Growth & Stability Innovative Training Programs Benefits: 401(k) Dental insurance Health insurance Paid time...

  • Certified Nursing Assistant

    7 days ago

    Plattsburgh, United States Plattsburgh Rehabilitation and Nursing Center Full time

    New Rate Starting at ($18.50/hr ) "salary adjustment based on years of experience" We offer the Following:Premium CompensationGreat Benefits PackageFun, Family-Like Team, and Atmosphere!Work in a Beautifully Remodeled OfficeProfessional Growth & StabilityInnovative Training ProgramsBenefits:401(k)Dental insuranceHealth insurancePaid time offVision...

  • Adjunct Assistant Coaches/Athletic Training Intern

    4 weeks ago

    Plattsburgh, United States SUNY Plattsburgh Full time

    About The Position: SUNY Plattsburgh’s department of Intercollegiate Athletics seeks qualified candidates to fill the following part-time positions on an as needed, ongoing basis: assistant men’s soccer coach, assistant women’s soccer coach, assistant men’s and women’s cross country/indoor and outdoor track coach, assistant volleyball coach,...

  • Adjunct Assistant Coaches/Athletic Training Intern

    1 month ago

    Plattsburgh, United States SUNY Plattsburgh Full time

    About The Position: SUNY Plattsburgh’s department of Intercollegiate Athletics seeks qualified candidates to fill the following part-time positions on an as needed, ongoing basis: assistant men’s soccer coach, assistant women’s soccer coach, assistant men’s and women’s cross country/indoor and outdoor track coach, assistant volleyball coach,...