Administrative Assistant

3 days ago

Plattsburgh, United States Acara Solutions, An Aleron Company Full time

Are you an Administrative Assistant that is looking to join one of the top companies within the transportation industry?

Are you looking to further your career and grow?

Do you have experience performing administrative task and arranging travel/hotel arrangements?

If you answered yes to those questions, then apply today

Acara Solutions is seeking highly qualified candidates to work onsite with our customer in Plattsburgh, NY. Interested?

Purpose of the job:

Under supervision of the Industrial Management, performs administrative work to assist in the coordination of all activities;

This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do' attitude.

Major roles and responsibilities.


  • Act as the point of contact between the Top Management of Industrial Department
  • Undertake the tasks of receiving calls, take messages and routing correspondence for Industrial Department
  • Handle requests and queries appropriately
  • Maintain professional and personal agenda, arrange meetings and appointments and provide reminders for Industrial Department
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
  • Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
  • Maintaining records related to grievances, performance reviews, and disciplinary actions
  • Maintaining computer system by updating and entering data/Creating and distributing documents
  • Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
  • Providing explanations and support and exchanging information between and with Industrial Department / Operations and Methods and HR, Finance2, Managing Director as required
  • Administration and payroll guidance and assistance for associated departments
  • External Suppliers (hotels, Car rental,….)
  • Travel agencies
  • Other sites for training and visitor as needed
  • Ability to multitask and prioritize daily workload
  • Performance measurements:
  • Service delivery accuracy, robustness, timeliness
  • Efficiency of logistics management

Here's what you will receive:

Pay: $26.25/hr

Duration: 6 months

Schedule: 7:30Am to 4AM - Mon to Fri



Required Skills / Qualifications:


  • Associate degree in HR-related field required
  • 5+ years' related to an executive administrative assistant, senior executive assistant or in other secretarial position
  • Proficiency in MS Office with expertise in Word, PowerPoint and Excel
  • Confirmed experience in verbal and written business correspondence in both Local language and English
  • Full comprehension of office management systems and procedures
  • Excellent problem solving, critical thinking and communication skills
  • Proactive and efficient responses to pressing issues and challenges
  • Exemplary planning and time management skills
  • Excellent organization & planning capabilities
  • Discretion and Confidentiality
  • Knowledge of communication tools (Outlook, Teams)
  • Strong interpersonal skills


Preferred Skills / Qualifications:

  • Bachelor's preferred
  • Knowledge of SAP success factors, having worked in a matrix environment/structure.
  • Knowledge of Finance and/or HR is a plus

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