Legal Secretaries

4 months ago

Plattsburgh, United States Nexus Staff Full time

Job Title: Legal Secretaries
Employment Type: Contract
Work Hours: 37.5 hours/week
Work site: 100% On-Site
Location: 43 Durkee St, Plattsburgh NY 12901
Estimated Job Duration: 4 Months
Resume Due Date: 04/19/2024.

Minimum Education:
  • Technical Degree/Certificate Program

Work Experience:
  • 3-5 years of experience

Job Duties:
- Process incoming ERPO communications immediately (priority tasks):
  • Review for calendar conflicts
  • Update NYMatters case management system as cases progress
  • Prepare printed files
  • Draft requested documents
  • Provide administrative support to AAGs as needed
  • Update agency spreadsheet
  • Close NYMatters and paper files

- Process Incoming Communication as a backup to Administrative Assistant:
  • Answer, screen, and redirect incoming phone calls professionally
  • Greet, direct, and assist in-person office visitors
  • Open, review, scan, log, distribute, or file mail, email, and faxes
  • Set up and maintain paper and electronic files for new cases
  • Enter data into case management systems (NYMatters)

- General Administrative:
  • Schedule phone conferences, meetings, court appearances, and legal filings
  • Communicate and maintain relationships with OAG, Court, and client agency staff
  • Maintain accurate office calendars
  • Provide administrative support to staff
  • Manage office supplies and equipment
  • Complete assigned administrative tasks
  • Notarize documents as needed (if notary)

- Process Outgoing Communication:
  • Compose simple emails, faxes, and letters as directed
  • Prepare outgoing mail and overnight deliveries
  • Arrange meetings and request documents from other agencies

Preferred Skills:
  • Proficiency in Microsoft Office (Word, Outlook, Teams)
  • Experience with Adobe Pro
  • Strong organizational and problem-solving skills
  • Excellent communication and customer service skills
  • Ability to maintain confidentiality and handle sensitive information

Misc. Information:
  • Shift timing somewhat flexible between 8 am and 5 pm, with lunch breaks of 30 or 60 minutes
  • Paid parking available at Durkee Street lot ($1 per hour; $90 for 6 months; $171 annual)
  • Free 2-hour parking lot nearby
  • Close proximity to Clinton County Bus (3-4 blocks away)
  • 100% on-site work
  • Interviews conducted in person
  • Training will be provided

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.