Administrative/Executive Assistant T2

3 weeks ago


Newtown Square, United States Experis Full time
Title: Administrative/Executive Assistant
Location: 3999 West Chester Pike Newtown Square PA 19073
Duration: 11 Months
Rate Range: $20 to $25/hr

Calendar Management and Scheduling
:
  • Share specific examples of maintaining and coordinating an executive's calendar, especially with experience handling schedules across time zones.
  • Explain how you prioritize and resolve scheduling conflicts to keep the executive's day optimized.
Meeting Coordination and Follow-ups:
  • Describe your experience arranging virtual meetings and ensuring all participants have the necessary materials.
  • Highlight any processes you've developed to track meeting follow-ups, ensuring action items are completed.
Travel Arrangements and Expense Management:
  • Detail your experience with global travel planning, ideally with an agency (if relevant, mention familiarity with systems like SAP or BCD Travel).
  • Emphasize how you manage expense reports, reimbursements, and ensure adherence to budget or policy guidelines.
Stakeholder Engagement and Communication:
  • Provide examples of acting as the primary contact point, maintaining professionalism with both internal and external contacts.
  • Explain any experience in drafting or routing messages, managing correspondence, and ensuring timely responses.
Virtual Team Engagement:
  • Describe how you support team initiatives and interactions in a hybrid or virtual setup, especially across time zones.
  • Share how you've managed team morale initiatives, virtual events, or any platforms used to foster collaboration.
Flexible Work Hours:
  • Confirm your availability for preferred working hours starting at 8 a.m., with openness to adapt to early or late meetings across different time zones when necessary.

To Apply: Please attach your updated resume.

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