Business/Payroll Clerk

1 month ago

Bangor, United States California Department of Education Full time

EXAMPLE OF DUTIES:

* Processing of payrolls, including data collection, time card verification, audit hours, vacation, sick leave and workers compensation including the coding of payroll.
* Process long term leaves in accordance with bargaining agreements, Ed Code and regulations.
* Examine a general ledger to make balancing corrections.
* Audit final payroll and distribute.
* Act as internal consultant to management and staff on issue of payroll and purchasing.
* Apply correct general ledger accounts to payroll and invoice payments.
* Coordinate with Superintendent or Executive Assistant for personnel events that will impact employee pay or position.
* Respond to and assist in resolving difficult and sensitive requests; apply policies and procedures.
* Maintain financial and payroll information system records and generate reports as needed.
* Meet payroll and purchasing deadlines.
* Perform general accounting work, processing payroll and financial transactions, purchasing and payments, and maintain complete files and accurate records.
* Prepare and balance health benefits billings.
* Monitor and reconcile school cash accounts.
* Perform general accounting clerical work, processing payment transactions and maintaining complete files and accurate records.
* Prepare various financial reports, records, journal entries and summaries related to payroll and financial accounting transactions.
* Understand and interpret a variety of financial statements, reports and documentation.
* Perform related duties and responsibilities as required.

QUALIFICATIONS:

Knowledge of/Ability to:

* Oral and written communication skills including knowledge of business and educational terminology, vocabulary, grammar and mechanics.
* Work with staff, students, parents and public tactfully, courteously, competently and professionally.
* Maintain confidentiality and professionalism in working relationships.
* Work independently and use initiative and good judgment.
* Organize materials and maintain accurate records.
* Monitor budgets relative to ordering supplies.
* Modern office equipment, computer and technological applications.
* School district operations, requirements, laws, regulations, procedures and policies.
* Understand and interpret the budget, accounting, payroll and fiscal procedures and methods.
* Proper child care techniques including the growth and development principles of children.
* Basic first aid and safety requirements.
* Possession or ability to obtain a valid CPR/Standard First Aide certificate.
* Follow and understand written and oral instructions.
* Perform physical requirements of jthe job with reasonable accomation.
* Establish and maintqain effective working relationships with those contacted in the course of work.
* Possess valid drivers license.
* Understand and communicate federal and state labor laws and Ed. Code.

EXPERIENCE AND TRAINING:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.

A typical way to obtain the knowledge, skills and abilities would be:

* 3 years of increasingly responsible administrative support experience related to the duties and responsibilities as specified, which include decision making responsibilities and exercising of independent judgment.
* Experience working in a business office equivalent job related experience.
* Maintain confidentiality of employee information.
* Demonstrate critical thinking skills and exercise sound judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
* Perform mathematical computations quickly and accurately.
* Principals of financial record keeping.
* Three years of responsible experience maintaining and/or processing school payroll, financial and/or benefit transactions, budgeting, accounting and financial record keeping or related fields.
* Experience in a school district is highly desirable.

Other:

* To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
* Fingerprinting for conducting a background investigation is mandatory and will be completed prior to the employee beginning employment.
* TB (Tuberculosis screening) is mandatory and will be completed prior to the employee beginning employment.

Requirements / Qualifications

Requirements / Qualifications

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