Executive Assistant II
4 weeks ago
Overview
The Senior Executive Assistant will provide executive administrative support to the Assistant Vice President/Executive Director (AVP/ED) of PACT.
The incumbent will manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communication from external and internal sources, maintain confidential and privileged information, construct and disseminate organizational communications with the voice and confidence of the AVP/ED, serve as a liaison with central Institute services for operational/site needs and requirements of PACT, and organize and maintain the administrative operations for the AVP/ED.
* This position is on-site, there is not a hybrid or remote option at this time.
Responsibilities
Perform complex executive administrative support, to include managing the AVP/ED's daily schedule and activities (such as travel); gathering information and synthesizing findings into key points for leadership review and decision-making; developing internal staff presentations; maintaining and processing expense reports; developing and distributing meeting agendas and minutes; and creating, proofreading, distributing written communications, including monthly internal staff newsletters and memos, and supporting special projects as assigned. Plan and coordinate special events, lectures, and visits from VIPs, foundations, donors, collaborators, and professional peers. Coordinate and schedule child enrollment visits and search committee meetings for new staff as needed. Serve as a host/ambassador for VIPs and visitors. In collaboration with AVP/ED, define a communications management process which includes responding to both internal and external communications correspondence. Speak with a credible voice on behalf of the AVP/ED as needed. Provide follow-up actions to assigned tasks and provides status updates/next steps as appropriate, including escalating issues to the AVP/ED for decision-making as needed. Proactively manage calendar for allowance of preparation, participation, and transition between and amongst meetings as well as ensuring blocking for work deliverables and/or strategic needs. Establish routine meeting structures with key personnel and coordinate scheduling among other internal and external stakeholders. Manage scheduling conflicts and requests. Prepare presentation spaces and meeting setups according to the preference of the AVP/ED and ensure all needed technology, materials, and notes are ready. Serve as the site manager for building operations, to include implementing an informational organization system for both electronic and physical files, maintaining files and security of confidential information, developing and implementing office procedures and processes that support operations and changing organizational needs, continuously evaluating processes and making recommendations for improvement, establishing and overseeing processes for inventory and ordering of materials and supplies, ensuring supplies and equipment needs are maintained and tracked, and retaining expense record documentation. Create and maintain a system to alert the AVP/ED of upcoming deadlines, incoming requests, key decision needs, and upcoming events in a proactive and responsive manner. Responds to call and visits from staff, center and/or community partners, business associates, Institute colleagues, and the public at large. Determine urgency and priority of the situation, and bring matters to the attention of the AVP/ED as needed. Establish and maintain effective working relationships and act as a liaison with executive leadership team, PACT Board, department personnel, internal Institute offices and officials, affiliated organizations, local community members/partners, and the general public. Manage all PACT Board functions, to include scheduling meetings, providing requisite notices and invitations, agenda, and meeting notes, and subsequent follow-up activities. Support the AVP/ED to plan and prepare for formal and informal Board meetings and relationship management. Remain knowledgeable about strategic goals and issues of importance to the AVP/ED in order to make informed decisions in all aspects of the job.
Qualifications
EDUCATION:
* Bachelor's Degree in Administration, Communications, Business Services, Para-Legal or related field preferred.
* Associate degree or equivalent work experience required.
EXPERIENCE:
Minimum of 5 years of previous administrative experience required, preferably in an executive, educational, clinical, and/or academic environment.
Benefits
Kennedy Krieger Institute offers excellent benefits including medical, dental, vision, 401K with match, tuition reimbursement, free parking and child care subsidies In addition, we offer rich professional development opportunities.
We require full COVID vaccination or documentation of medical and/or religious exemption(s) approval for this job as we are a healthcare institution committed to putting health and safety first for our patients, students, employees, and the communities we serve.
EOE/M/F/D/V
-
Executive Assistant Ii
1 day ago
Baltimore, United States Maryland Stadium Authority Full timeAnnouncement Number- EAII-052024**Status**:Full-time, Regular, Benefitted, Non-Exempt **Location**:Capital Projects Development Group, Camden Yards Sports Complex, Baltimore, MD **Closing Date**:Open Until Filled **NATURE OF WORK** The Executive Assistant II performs administrative support work and acts as the personal secretary and assistant to an...
-
Executive Administrative Assistant II
1 month ago
Baltimore, United States Morgan State University Full timeThe Executive Administrative Assistant will provide high-level executive, general office, and program support to the department. Will be responsible for understanding departmental policies and procedures, ability to use independent judgment regarding administrative issues as they arise, and skills to deal effectively with personnel both internally and...
-
Capital Project Executive II
3 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeJoin an amazing global healthcare organization Excellent compensation package Awesome benefits, including dependent tuition reimbursement Job Summary: Project Executives are responsible for the overall leadership of a portfolio of projects that may include construction of additions, alterations, renovations, and major ground-up construction at The Johns...
-
Capital Project Executive II
2 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeJoin an amazing global healthcare organization Excellent compensation package Awesome benefits, including dependent tuition reimbursement Job Summary: Project Executives are responsible for the overall leadership of a portfolio of projects that may include construction of additions, alterations, renovations, and major ground-up construction at The Johns...
-
Capital Project Executive II
3 weeks ago
Baltimore, United States Johns Hopkins Medicine Full timeJoin an amazing global healthcare organization! Excellent compensation package! Awesome benefits, including dependent tuition reimbursement! Job Summary: Project Executives are responsible for the overall leadership of a portfolio of projects that may include construction of additions, alterations, renovations, and major ground-up construction...
-
Capital Project Executive II
1 week ago
Baltimore, United States Johns Hopkins Medicine Full timeJoin an amazing global healthcare organization! Excellent compensation package! Awesome benefits, including dependent tuition reimbursement! Job Summary: Project Executives are responsible for the overall leadership of a portfolio of projects that may include construction of additions, alterations, renovations, and major ground-up construction...
-
Capital Project Executive II
3 weeks ago
Baltimore, United States Johns Hopkins Medicine Full timeShare This Page Job Details Requisition #: 630423 Location: Johns Hopkins Health System, Baltimore, MD 21201 Category: Non-Clinical Professional Schedule: Day Shift Join an amazing global healthcare organization! Excellent compensation package! Awesome benefits, including dependent tuition reimbursement! Job Summary: Project Executives are responsible for...
-
Administrative Assistant Ii
1 day ago
Baltimore, United States Morgan State University Full time**Posting Details**: - Posting Summary**Job Title** - Administrative Assistant II**Division** - Divison of Academic Affairs**Department** - Department of Honors College**Work Status** - Full Time**Position Category** - Staff**FLSA** - Non-Exempt**Pay Range** - 09**Minimum** - Commensurate with experience**Maximum** - Commensurate with experience**Fund...
-
Executive Assistant
4 weeks ago
Baltimore, United States who... a staffing company Full timeEXECUTIVE ASSISTANT: GLEN BURNIE, MD Who Staffing is looking for an Executive Assistant for a full-time, direct hire opportunity with our client in Glen Burnie, MD. This position is on-site five days a week. Job Summary:The Executive Assistant provides high-level support for executive management including heavy calendar management, coordination of business...
-
Executive Assistant
4 weeks ago
Baltimore, United States who... a staffing company Full timeEXECUTIVE ASSISTANT: GLEN BURNIE, MD Who Staffing is looking for an Executive Assistant for a full-time, direct hire opportunity with our client in Glen Burnie, MD. This position is on-site five days a week. Job Summary:The Executive Assistant provides high-level support for executive management including heavy calendar management, coordination of business...
-
Executive Assistant
1 month ago
Baltimore, United States Coppin State University Full timeUnder the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks. PRINCIPAL RESPONSIBILITIES : Maintain supply storage closet, or Executive Assistant, Executive, Vice President, Assistant, Education, Business Services, Skills
-
Administrative Assistant II
2 months ago
Baltimore, United States Morgan State University Full timeJob Title Administrative Assistant IIDivision Academic AffairsDepartment PhysicsWork Status Full TimePosition Category StaffFLSA Non-ExemptPay Range 09Minimum Commensurate with experienceMaximumFund Source State SupportJob DutiesDuties and responsibilities will include:The Administrative Assistant II for the Physics Department will act as the representing...
-
Executive Assistant
4 days ago
Baltimore, United States CSV NOW Full timeJob DescriptionJob DescriptionAbout The Job:We are seeking a highly organized and proactive Executive Assistant to join our team in the outsourcing/offshoring industry. As an Executive Assistant, you will provide high-level administrative support to our executive team, contributing to the smooth operation and efficient execution of daily tasks and projects....
-
Administrative Assistant II
2 months ago
Baltimore, Maryland, United States Morgan State University Full timeJob Title Administrative Assistant IIDivision Academic AffairsDepartment PhysicsWork Status Full TimePosition Category StaffFLSA Non-ExemptPay Range 09Minimum Commensurate with experienceMaximumFund Source State SupportJob DutiesDuties and responsibilities will include:The Administrative Assistant II for the Physics Department will act as the representing...
-
Administrative Assistant II
2 weeks ago
Baltimore, Maryland, United States Morgan State University Full timeJob Title Administrative Assistant IIDivision Academic AffairsDepartment PhysicsWork Status Full TimePosition Category StaffFLSA Non-ExemptPay Range 09Minimum Commensurate with experienceMaximumFund Source State SupportJob DutiesDuties and responsibilities will include:The Administrative Assistant II for the Physics Department will act as the representing...
-
Executive Assistant
2 days ago
Baltimore, United States Baltimore corps Full time**ORGANIZATION OVERVIEW** The Park Heights Community Health Alliance, Inc. (PHCHA) seeks to collaborate in the improvement of the health of Baltimore's Park Heights community through wellness initiatives, environmentalism, health education, and service in partnership with community organizations, businesses, and individuals. PHCHA's goal is to help maximize...
-
Research Program Assistant Ii
5 days ago
Baltimore, United States Johns Hopkins University Full timeThe Department of Emergency Medicine is seeking a **_Research Program Assistant II _**(RPA II) to work under the direct supervision of the Senior Research Program Supervisor to assist with reporting and manuscript preparation and day-to-day logístical and operational tasks for multiple research projects in the department. Will work on research studies...
-
Executive Assistant
1 month ago
Baltimore, United States Latitude, Inc. Full timeThis position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5 years of experience and must have legal experience. This is Executive Assistant, Executive, Assistant, Business Services, Staffing, Skills
-
Executive Assistant
2 weeks ago
Baltimore, United States Latitude, Inc. Full timeThis position is looking for someone who is able to work onsite in Baltimore, MD and is fully vaccinated. This position is with a Premier Law Firm and they are looking for someone who has 5 years of experience and must have legal experience. This is Executive Assistant, Executive, Assistant, Business Services, Staffing, Skills
-
Executive Assistant
4 weeks ago
Baltimore, United States PD Inc Full timeJob DescriptionJob Description Executive AssistantPD Inc International is seeking a qualified candidate to fill the position of Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing...
