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Executive Assistant Ii

3 months ago

Baltimore, United States Maryland Stadium Authority Full time

Announcement Number- EAII-052024**Status**:Full-time, Regular, Benefitted, Non-Exempt
**Location**:Capital Projects Development Group, Camden Yards Sports Complex, Baltimore, MD
**Closing Date**:Open Until Filled

**NATURE OF WORK**
The Executive Assistant II performs administrative support work and acts as the personal secretary and assistant to an executive, directorial, or management official (hereinafter referred to as Management). Employees in these classifications may supervise lower-level secretarial or clerical employees. Employees in this classification receive general supervision from a Management official.

**EXAMPLES OF WORK**
(The duties listed below are intended as illustrations of various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Acts as personal secretary and assistant to a Management official.
- Interprets administrative decisions and policies to other members of the staff and transmits orders and instructions with the authority of the Management official
- Acts as an intermediary for Management, maintaining frequent contacts with public and private executives, professional staff and other officials.
- Composes correspondence; relieves the Management official of operational details by assembling, compiling and summarizing data into a concise form.
- Answers incoming inquiries from visitors and callers and arranges for appointments and interviews.
- Provides information to callers in regard to laws, rules, regulations and procedures governing the agency's operations.
- Obtains material from a variety of sources to be used for articles, reports and speeches.
- Maintains important and confidential records, schedules, expense accounts and office supplies.
- Proofreads and signs outgoing correspondence; reads reports and summarizes information to facilitate the Management official's review.
- Types manuscripts, correspondence, tables, charts, graphs and forms from corrected copy, rough draft or oral instruction using a typewriter or personal computer, computer terminal or word processor.
- Opens, sorts, reads and distributes incoming correspondence; reviews records and correspondence for completeness and accuracy.
- Prepares and maintains statistical and numerical reports and records.
- Develops special forms and summaries using a variety of records in order to secure complete and accurate information.
- May design and implement office procedures.
- May take dictation using shorthand or speedwriting and transcribe dictation from a transcribing machine.
- May supervise lower-level clerical and office support employees.
- Performs other duties and functions appropriate to the position as assigned and required.

**KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPET ENCIES**
(The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks.)
- Strong knowledge of office support principles and practices.
- Considerable knowledge of administrative principles and practices.
- Ability to conform to shifting priorities, demands, and timelines.
- Ability to work both independently and in a collaborative team-oriented environment.
- Ability to effectively prioritize and execute tasks in a high-pressure environment.
- Ability to express self clearly and concisely, orally and in writing.
- Knowledge of the principles of basic supervisory practices.
- Key competencies: critical thinking and problem solving skills, adaptability, communication skills, teamwork, planning and organizing, and leading and coordinating.

**GENERAL QUALIFICATIONS**
(Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying.)
- Specific educational and experience requirements are set by this agency based on the essential job functions assigned to the position
- Any combination of education and experience that would likely provide the knowledge, skills, abilities, and key competencies necessary to the management and operation of a major construction/renovation project is qualifying
- Possession of a valid driver’s license

**PREFERRED QUALIFICATIONS**
**Education**:Graduation from an accredited high school or possession of a high school equivalency certificate.

**Experience**:4 + years of administrative support experience working in a construction management, architectural and/or engineering firm environment.

**REQUIRED JOB SKILLS ASSESSMENTS**
In our commitment to hire, develop, and retain a highly skilled team, all applicants may be required to complete assessments of job-related skills as a condition of employment.

**WORKING ENVIRONMENT AND PHYSICAL DEMANDS**
(The conditions herein are representative of those that must be met by an employee to successfully perform the essential fun