Executive Assistant

2 weeks ago

Baltimore, United States who... a staffing company Full time

EXECUTIVE ASSISTANT: GLEN BURNIE, MD

Who Staffing is looking for an Executive Assistant for a full-time, direct hire opportunity with our client in Glen Burnie, MD. This position is on-site five days a week.


Job Summary:

The Executive Assistant provides high-level support for executive management including heavy calendar management, coordination of business meetings and travel, office management and payroll processing. They serve as a liaison between executives and other departments within the organization. They independently prioritize and manage multiple projects simultaneously.


Job Responsibilities:

The essential functions include, but are not limited to the following:

  • Managing executive calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings
  • Handling incoming and outgoing phone and electronic communications on behalf of executive management; routing incoming calls to appropriate parties quickly and efficiently
  • Independently creating well-organized, grammatically correct memos and reports for distribution to members of various departments
  • Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
  • Arranging travel arrangements and reservations for executive management as needed
  • Assisting with special events planning
  • Assist with the operation of the reception desk
  • Coordinate and order office supplies and equipment
  • Process bi-weekly and semi-monthly payrolls
  • Maintaining the highest level of confidentiality
  • Exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
  • Performing other duties as assigned


Minimum Qualifications (Knowledge, Skills, and Abilities):

  • Associate’s degree required, Bachelor’s degree preferred
  • Five years or more of experience as an executive administrative assistant in a CEO/President-level setting
  • Working knowledge of Microsoft Excel, Word, and PowerPoint. Experience with Google Workspace is preferable
  • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
  • Excellent interpersonal, oral, and written communication skills
  • Excellent writing, proofreading, and editing skills


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