Executive Assistant

3 weeks ago


Jackson, United States 1Vision, Inc Full time
The Executive Assistant provides high-level administrative support to CEO or other senior staff as needed. They play a crucial role in maintaining efficient operations, managing schedules, coordinating meetings, and handling confidential information. The ideal candidate should be organized, proactive, and an excellent communicator.

Essential Duties and Responsibilities
  • Provides high-level administrative support and assistance to the CEO.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodations for 1Vision employees, clients, candidates, or other individuals as needed.
  • Maintains, updates, and coordinates multiple calendars and updates the CEO on daily schedule.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Performs office tasks including maintaining records, ordering supplies, hanging posters, receiving mail, and acting as liason between the Jackson, MS location and other sites.
  • Performs additional duties as assigned.

Requirements

Required Qualifications
  • High school diploma or GED
  • Two (2) years experience in an executive/administrative assistant role
  • Experience maintaining multiple calendars
  • Experience arranging travel and accommodations for company executives and employees
  • Demonstrated excellence in organizational, communication, and administrative skills

Preferred Qualifications
  • Bachelor's degree in a related field OR three (3) years of relevant experience
  • Print industry experience
  • Certified Notary of Mississippi, or willingness to become certified


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