Grants Coordinator and Data Analyst

3 weeks ago


Holland, United States West Ottawa Public Schools Full time
Position Type:
Administration

Date Posted:
4/29/2024

Location:
Administration Building

Date Available:
Immediately

Closing Date:
Open until filled
Position: Grants Coordinator & Data Analyst
Posting Dates: April 29, 2024 - Until Filled
Reports To: Associate Superintendents of Curriculum and Finance
Hours: Full-Time

Qualifications:
  • BA in Accounting, Finance, or Business preferred
  • Will consider school administrator experience or M. Ed.
  • High school diploma required
  • Knowledge of Michigan's state grants and federal grants preferred
  • Knowledge of Michigan's grant application programs (NexSys, GEMS/MARS, MEGS+) preferred
  • Knowledge of the Michigan Public School Accounting Manual (MDE Bulletin 1022) preferred
  • Knowledge of MUNIS financial software preferred
  • Proficient in Microsoft Office, Google Suite and competent in Excel preferred
  • Good written and communication skills
  • Manages time effectively and handles multiple competing priorities
Job Responsibilities:
  • Collaborate with Associate Superintendents and district administrators on district data warehouse platforms
  • Coordinate district data analysis with district administrators
  • Collaborate with the Associate Superintendents and other district administration on all district grant applications
  • Actively monitor all available grants through federal, state, and local sources to optimize district funding
  • Submit all grant applications and modifications in appropriate state systems
  • Coordinate communications with Private/Non-Public schools and area consortiums to distribute grant funds and assist with purchasing
  • Collaborate with the Associate Superintendents on grant budgets
  • Ensure grant spending is for allowable expenditures only
  • Ensure grants are spent within their time period
  • Assist in appropriate account reconciliation for reimbursements and timesheets
  • Assure all year end and interim reports are filed in a timely manner
  • Monitor grants throughout the year for compliance
  • Submit accurate budget projections to district administration, so they can make informed grant expenditure decisions
  • Periodic internal auditing of grants to ensure compliance and internal controls
  • Ability to prepare, request, and/or approve cash draws for reimbursement grants
  • Collaborate with OAISD staff on various grants through the ISD
  • Make payroll and/or journal entries in the financial software to ensure expense matches the grant applications
  • Communicate in a timely matter with MDE officials
  • Attend state-wide conferences to ensure compliance with various grants and remain up to date on all compliance and grant expenditure periods
  • Collect all appropriate semi-annual certifications for federal grants
  • Collect and supervise accurate PARS reports for split funded grant positions
  • Collaborate with the Director of Finance to update the district-wide staff master with appropriate grant funded FTE allocations
Physical Requirements and Working Conditions:
  • Reaching: Extending hand(s) and arm(s) in any direction.
  • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
  • Grasping: Applying pressure to an object with the fingers and palm.
  • Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. The worker is subject to environmental conditions.
  • The worker should provide consistent and reliable attendance.

Salary:
Non-Union Position, commensurate with education and experience

  • Holland, United States West Ottawa Public Schools Full time

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