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BPA Deputy Program Director

4 months ago

Vienna, United States Savan Full time
Savan is seeking a BPA Deputy Program Director to lead the management and delivery of a multimillion-dollar program management support services BPA within the federal civilian space. The Deputy Program Director is responsible for meeting all solution, schedule, and cost requirements, including the SLAs for service delivery for program management and task areas. Additionally, the Deputy Program Director would have responsibility for growing the agency account through and beyond the existing BPA by identifying and capturing new contract opportunities. In this role, the Deputy Program Director will oversee a few teams and consultants who provide support across a variety of call orders. As the primary point of contact for all client-related matters, the Deputy Program Director will manage resources and financials, be responsible for the quality of the client deliverables, coordinate, lead, and support meetings to advance project milestones and maintain schedules, and report status, risks, and issues to the client and internally to the company. This individual is also responsible for managing and providing internal reporting on project financials, organic growth/business development, forecasting resource needs, and monitoring staff performance.

Role Responsibilities:
Client Relationship Management
  • Primary client relationship manager for the BPA and associated stakeholders (e.g., client, COR, contracting officer, etc.)
  • Responsible for expanding relationships into new offices within the client organization.
BPA and Project Management
  • Serve as the single point of contact for the management and oversight of each call order.
  • Initially develops and maintains task order Program Management Plans (PMPs) that provide the point of contact, team roster, purpose, place and period of performance, projects and project details, management approach, management controls, other organizational resources, deliverables, and deliverable dates. As the BPA grows, work with Project Leaders to develop and maintain PMPs.
  • Develops plans for the issuance of future call orders including financial projections, resource planning, and scope planning.
  • Lead the scheduling, planning, document development, and execution of a kick-off meeting at the start of each call in order to discuss staffing, scope of work, deliverables, billing, etc. Work with Project Leaders to provide required contract deliverables following the completion of the kick-off meeting.
  • Submits recommendations for implementing best practices, innovative technologies, and process changes.
  • Ensures that the services and deliverables required are provided in accordance with each task order.
  • Participates in, or facilitates, technical meetings, conference calls, and workgroups with BPA and program staff and stakeholders.
  • Provides the necessary, centralized administration, documentation, and other related functions, requirements gathering, and development tasks.
  • Provides separate monthly status and invoice reports for task orders that include information on progress, cost, schedule, quality assurance, and configuration management.
  • Prepares and submits documents such as charters, project process agreements, project management plans, work breakdown structures, requirements specifications, test plans, architectural and software development plans, risk management plans, benchmarking analysis, alternatives analysis, and market studies.
Business Development
  • Manage, maintain, and grow customer relationships to encourage BPA usage within offices capable of using the BPA.
  • Work with all parts of the organization (e.g., finance, growth, security, contracts, HR, etc.) to ensure the successful execution of the BPA and associated call orders.
  • Support BPA COR with contract-related tasks, as needed.
  • Work directly with clients and stakeholders to gather requirements for new call order opportunities. Transform requirements into white papers suitable for submission to clients. Lead capture management activities and call order responses coming out of BPAs and position Savan Group to increase overall win likelihood.
  • Responsible for opportunity identification within the client ecosystem and adjacent environments, including greenfield and whitespace areas within the agency account.
  • Responsible for the regular cadence of business development strategy discussions and whitepaper development.
  • Responsible for coordinating with firm SMEs and other team members to conduct capture and proposal response and during delivery to increase client satisfaction.
  • Responsible for developing a pipeline for accounts, including existing and adjacent client environments.
  • Reporting and Oversight
  • Prepares and delivers project plan and status update presentations for leadership, project teams, and other specified staff.
  • Provide program governance services through the development and implementation of standard operating procedures (SOPs) that contribute to continuous process improvement.
Qualifications and Requirements:
  • B.S. in an IT-related or information management field and 15 years of experience, with at least 10 years of program or project management experience in a multi-vendor environment.
  • 3-5 years experience with all types of government contracts (FFP, T&M, Cost Plus) and quality management systems, specifically experience in large, complex IDIQ, BPA, and Call Order-based contracts.
  • Relevant background and experience with improving organizational operations by leveraging technology, information management, information science, or IT-related strategy, and governance.
  • Strong consulting skills, including written and verbal communication skills.
  • Experience managing projects, milestones, and deliverables.
  • Strong customer relationship management skills.
  • Detail-oriented with the ability to multi-task across multiple areas.
  • Ability to communicate effectively with clients to identify needs and evaluate alternative solutions.
  • Ability and desire to develop and mentor staff of varying levels.
  • US Citizenship, ability to obtain and maintain Public Trust Clearance.
Preferred Qualifications:
  • Experience managing projects at the Department of Transportation
  • Experience managing a fast-paced and dynamic client environment.
  • A desire to continue down a career path that includes leading larger teams and more technical projects, as well as identifying and driving business development opportunities.
  • Strong knowledge of procurement and federal contracting processes, including management and reporting.
  • Experience in managing a strategic program while also supporting business development-related activities.
  • Scrum Master, Agile certification.
  • PMP certification
  • Graduate degree in business or an IT-related field

Work Location and Schedule:
Hybrid Schedule
(Savan, HQ, Vienna, VA)

Application Process
Submit your application to the link on this page. Applicants selected for interviews will be notified by email or phone.

EOE, including disability and veterans.
Savan is an Equal Opportunity Employer and is committed to a workplace free of discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender identity, and sexual orientation, national origin, age (40 or older), marital status, disability, genetic information, status as a protected veteran, or any other applicable legally protected characteristics.
If you are an individual with a disability and would like to request reasonable accommodation for the employment process, please email your request to [email protected]. For more information about our company, please visit our website at www.savangroup.com.