Administrative Assistant, Behavioral Sciences

2 weeks ago

Bourbonnais, United States Olivet Nazarene University Full time
Location : Bourbonnais

Job Type: Full-Time Staff

Division: Academic Affairs

Department: Fam & Consumer Sci

Opening Date: 11/07/2024

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

POSITION SUMMARY
The Administrative Assistant will report to a designated department chair (hereafter referred to as "the supervising chair") on Weber, 2nd floor and will provide general clerical support and services to faculty members who make up the departments housed there.
Essential Duties and Responsibilities

  1. Carry out work as assigned by the supervising department chair.
  2. Perform needed support tasks of faculty members from the departments of: (1) Behavioral Sciences (Psychology and Sociology), (2) Family and Consumer Sciences, and (3) Social Work and Criminal Justice. These combined departments have 17 full-time professors. The number of adjunct professors between each department fluctuates each semester.
  3. Oversee the work of student workers / teaching assistants (TA's). Organize a meeting at the beginning of each year to go over office procedures with the TA's.
  4. Serve as receptionist, welcoming students and visitors, answering the phone, taking messages, etc.
  5. Assist each department with prospective student visits, coordinating with Admissions.
  6. Manage reception and work-room areas (Weber Center, 2nd floor) WC 206, which includes keeping the areas neat, orderly, and supplied.
  7. Oversee the operation of office equipment, including the copier/Fax/scanner, and Remark grading machine.
  8. Help with course material preparation as needed (e.g., preparing tests, making copies, etc.).
  9. Store and proctor exams for faculty members when needed.
  10. Grade tests using the Remark grading system.
  11. Prepare purchase order requisitions for department expenses, which include office supplies, reimbursements, and other class materials as needed.
  12. Inventory office supplies and order new supplies as needed.
  13. Receive and distribute incoming mail and collect outgoing mail.
  14. Perform other duties within each department as needed.
SUPERVISORY RESPONSIBILITIES:
Student Workers (TAs), in cooperation with the various Department Chairs.
Knowledge, Skills and Abilities Required

  1. A lifestyle in agreement with the
  2. Committed Christian with a Christ-like attitude.
  3. Good people skills (personable, warm, and gracious toward others).
  4. Strong communication skills, including listening, talking, and writing.
  5. Ability to handle multiple tasks effectively.
  6. Good organizational and time management skills.
  7. Adaptable, flexible, and demonstrated ability to deal with change.
  8. Computer knowledge and skills, particularly using Microsoft Office programs.

Additional Information

EDUCATION
Bachelor's degree

WORK ENVIRONMENT
  • 9- or 10-month job (negotiable), benefits included.
  • 40 hours per week during each semester ,8a.m. to 4:30p.m.
  • Summer months off.
  • Normal university holidays and breaks for staff members are honored.
REPORTS TO
Designated Supervising Department Chair.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:
  • Comprehensive medical, vision, and dental insurance.
  • Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
  • Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
  • Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
  • Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
  • Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.
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