Administrative Assistant, Behavioral Sciences

2 weeks ago

Bourbonnais, United States Olivet Nazarene University, IL Full time

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

POSITION SUMMARY

The Administrative Assistant will report to a designated department chair (hereafter referred to as "the supervising chair") on Weber, 2nd floor and will provide general clerical support and services to faculty members who make up the departments housed there.

Essential Duties and Responsibilities

* Carry outwork as assignedby thesupervisingdepartment chair.
* Perform needed support tasks of faculty members from the departments of: (1) Behavioral Sciences (Psychology and Sociology), (2) Family and Consumer Sciences, and (3) Social Work and Criminal Justice. These combined departments have 17 full-time professors. The number of adjunct professors between each department fluctuates each semester.
* Oversee the work of student workers / teaching assistants (TA's). Organize a meeting at the beginning of each year to go over office procedures with the TA's.
* Serve asreceptionist, welcoming students andvisitors, answering the phone,taking messages, etc.
* Assisteachdepartmentwithprospectivestudentvisits,coordinatingwithAdmissions.
* Manage receptionand work-room areas(Weber Center, 2nd floor)WC206, which includes keeping the areas neat, orderly, and supplied.
* Oversee the operationof office equipment, including the copier/Fax/scanner, and Remark grading machine.
* Helpwithcourse material preparationasneeded(e.g., preparing tests, making copies, etc.).
* Storeandproctorexams forfacultymemberswhenneeded.
* Gradetests usingtheRemarkgradingsystem.
* Prepare purchase order requisitionsfor departmentexpenses, which include office supplies, reimbursements, and other class materials as needed.
* Inventoryofficesupplies andordernewsuppliesas needed.
* Receiveanddistributeincomingmailandcollectoutgoingmail.
* Perform other duties within each department as needed.

SUPERVISORY RESPONSIBILITIES:

Student Workers (TAs), in cooperation with the various Department Chairs.

Knowledge, Skills and Abilities Required

* A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
* Committed Christian with a Christ-like attitude.
* Good people skills (personable, warm, and gracious toward others).
* Strong communication skills, including listening, talking, and writing.
* Ability to handle multiple tasks effectively.
* Good organizational and time management skills.
* Adaptable, flexible, and demonstrated ability to deal with change.
* Computer knowledge and skills, particularly using Microsoft Office programs.

Additional Information

EDUCATION

Bachelor's degree

WORK ENVIRONMENT

* 9- or 10-month job (negotiable), benefits included.
* 40 hours per week during each semester ,8a.m. to 4:30p.m.
* Summer months off.
* Normal university holidays and breaks for staff members are honored.

REPORTS TO

Designated Supervising Department Chair.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

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