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Executive Assistant to CEO
4 weeks ago
Executive Assistant to CEO
Brea,CA
Executive Assistant to the CEO
Responsibilities:
- Serve as primary contact, authoritative information source and administrative support activities:
o Heavy calendar management, travel and meeting logistics, and expense reporting
o Program/project planning and problem solving
o Communication document preparation
o Administrative support for Board of Directors, including board meeting logistics
o Office management
Qualifications:
- Bachelor's degree or equivalent work experience is required.
- 8+ years in office environment in a administrative assistant role
- 2+ years previous experience supporting a C-Level Executive is required.
Desired:
- Plans, coordinates and ensures the CEO's schedule is followed and respected.
- Must have international travel booking experience- arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Must have meeting planning and event management experience.
- Must have excellent Microsoft Office skills, a strong knowledge of Word and PowerPoint and editing skills, medium knowledge of excel.
- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Must be able to communicate effectively both in oral presentation and written format and be able to create effective reports, presentations and business correspondence.
- Exceptional attention to detail; ability to manage multiple deadlines of varying importance
- Confidently taking initiative, exercising discretion and sound judgment and ensuring a high level of confidentiality.
- The ideal candidate must have the ability to see the "big picture," and prioritize among competing demands while recognizing the impact of decisions on firm operations and client matters.
- Ability to prioritize, anticipate and continually strive to pro-actively identify the needs of multiple executives that travel frequently and at times need quick solutions and service - effectively employing trouble shooting techniques to resolve issues with a sense of urgency.
- Demonstrated collegiality, team orientation, positive attitude, common sense, patience, calm demeanor, determination and ongoing desire to learn, grow and contribute are all desired.
- Ability to communicate professionally on written/verbal/personal basis among a variety of personality types.
- Flexible work hours - available outside of business hours.
- Hight output of work.
Job Ref: 130439
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