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Personal Assistant

3 months ago

Brea, California, United States CONFI DENTIAL Full time
Job Description

Looking for a top-notch Personal Assistant / Secretary to provide support to a high-level executive with both professional and personal matters as soon as possible. This role demands a great deal of confidentiality, discretion, and the ability to juggle multiple business ventures. If you're organized and efficient, keep on reading

Key Responsibilities:

  • Manage the CEO's busy schedule, appointments, and travel arrangements to ensure everything runs smoothly
  • Support in various business tasks across different departments and companies
  • Supervise office supplies, equipment, and vendor relations for a seamless work environment
  • Create and revise documents, presentations, and reports for executive meetings
  • Help coordinate events and gatherings when necessary
  • Take care of personal errands and appointments for the CEO, ensuring everything is in order
  • Maintain utmost confidentiality in all personal and professional dealings
  • Strong organizational and time-management skills to handle multiple tasks efficiently

Requirements:

  • Need to move around the office frequently for various tasks
  • Lift boxes weighing up to 20 pounds as needed
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite and familiar with scheduling/email tools
  • Ability to maintain confidentiality and ready to sign an NDA
  • Be flexible with working hours beyond the norm
  • Reside within a 20-minute radius of Brea, CA
  • Have reliable transportation and a valid Driver's License
  • At least 3 years of experience as an Executive Assistant or similar role