Aftermarket Office Coordinator

1 month ago

Fort Worth, United States NOV Inc. Full time

PRIMARY RESPONSIBILITIES

* Maintain NOV Time timecard reporting system for Aftermarket.
* Maintain reports as directed, included but not limited to: Vacation/Sick Report.
* Utilize ERP system to update all projects, budgets, and margins.
* Perform assigned tasks under the direction of the Aftermarket Manger or their designate and participates as an effective crew member.
* Open A/P mail, scan invoices to Basware and scan statements to shared AP.
* Greet and welcome visitors to the office, ensuring they sign the visitor's book and informing relevant staff member of their arrival.
* Maintain sign in sheets for visitors/customers.
* Sort Mail and place in the appropriate mailboxes.
* Manage all shipping packets into Scandocs.
* Participate in emergency response duties during emergencies and drills.
* Assist management with arranging meals as required.
* Provide administrative and general support to staff members.
* Monitor and ensure reception area is kept tidy and project a business-like image.
* Answer incoming calls and transfer calls to appropriate staff member.
* Review and update on a regular basis the staff contact and telephone extension list.
* Check and sign for deliveries informing relevant staff member of their arrival.
* Bring problems encountered to the Aftermarket Manager or their designate for resolution.
* Responsible for following all applicable company and corporate policies, procedures, and programs. including but not limited to the process map, support process, safety, and environmental requirements.
* Comply with all NOV Company and HSE policies and procedures.
* Perform other work-related tasks as assigned.

EDUCATION & EXPERIENCE QUALIFICATIONS

* Ability to pass a drug screen & background check.
* High school graduate or GED preferred.
* Minimum 5 years' experience in office environment.
* Must be proficient with Microsoft Word, Excel, & Omega.
* Ability to multitask in fast paced environment.
* Must have a strong attention to detail.
* Good organizational and communicating skills required.
* Ability to meet or exceed standards as established by the department.
* Ability to adapt and be cross-trained to learn all job duties.
* Ability to work with a diverse group of employees and departments.

COMPETITIVE BENEFITS (visit usbenefits.nov.com for more information about our benefits offerings)

* 401(k) Retirement Plan - NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
* Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $125 per pay period (bi-weekly.)
* Employees and their spouse enrolled in a medical plan can receive up to $350 (pre-tax) each per year for participating in Choose Well-being Rewards.
* FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
* FREE Basic Life and AD&D insurance (for full-time employees).
* All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).
* All regular full-time employees receive up to 11 paid holidays per year.

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