Executive Assistant

2 weeks ago


Salinas, United States iTradeNetwork Full time

Responsibilities:

* Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff
* Acts as a strategic partner and advisor for the executive to assist in making well-informed decisions
* Performs administrative tasks including developing presentation materials and briefs to ensure executives are prepared for meetings
* Identify and defines gaps in communication and other areas, escalating appropriately
* Complex calendar management and meeting coordination
* Be a team expert and go-to person for business related to department and executive
* Arranges travel including hotel/airline and Visas
* Budget and expense management
* Partner with all departments and executive leadership to ensure teams have appropriate resources
* Plan team building events and while having a pulse on culture and executive team morale
* Attend and takes notes in staff meetings, project management tasks, and ensures completion of all action items
* Manage a variety of different projects and events
* Serve as a conduit between the CEO/President and company stakeholders, including by managing relationships and communication
* Partner with the CEO/President to track key project milestones across the company
* Take even the smallest project and run with it to successful completion
* Performs additional duties as assigned as needed

Skills/Qualifications:

* 3+ years experience providing direct administrative support to Executive level individual
* Incredibly detail-oriented with a creative working style
* Experience with building out programs a plus
* Excellent communication and collaboration skills
* Calm under pressure with a dogged resourcefulness
* Impeccable organization skills
* Excellent communication skills, both written and verbal
* Excellent time management skills with a proven ability to meet deadlines
* Ability to function well in a high-paced environment
* Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
* Extremely proficient with Excel and PowerPoint

Education:

Bachelor degree in business administration or equivalent preferred

Additional Requirements:

Must have unrestricted ability to work in the United States.

Location: Must be in the Bay Area



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