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Assistant Athletic Director

4 months ago

Elgin, United States Illinois School District U-46 Full time
Position Type:
Appendix F - Extra Duty/Non-Coaching

Date Posted:
4/23/2024

Location:
Elgin High School

Date Available:
08/01/2024

Closing Date:
Until FilledThis is an appendix F position.
Position / Title: Assistant Athletic Director

Bargaining Unit: NAC

Department/Location: HS Extra Duty

Calendar Days: N/A

Reports To: Building Athletic/Activities Director

JD Revision Date: 12/11/2023

Supervises: N/a

Function / Position Summary
To build and maintain a high-quality Athletics Program, focusing on student-centered activities, building involvement, and promoting school spirit across the school. Responsible for assisting the Athletic Director in the delivery of the overall student athletics program. Additionally he/she is responsible for but not limited to areas of event supervision, staff development, equipment inventory, facility and contest management, and web/media relations. Frequent night and weekend work required.

Job Duties / Responsibilities
  • Responsible for securing personnel for activity event supervision.
  • Meet with staff to provide instruction and expectations for supervision responsibilities prior to first contests.
  • Log all faculty supervision information on designated spreadsheet and submit to Athletic Director for proper processing.
  • Assist with maintaining records of student athletic participation.
  • Assist with facility and contest scheduling.
  • Assist with updating athlete lists and information on the 8-to-18 website.
  • Maintains 8-to-18 website.
  • Set up workers and officials, get them signed in and signed out.
  • Assist with sports registration.
  • Supervise - attend all events agreed upon with the Athletic Director, acting as the official High School representative. Monitor and address crowd behavior as applicable.
  • Assist with the operation of UEC, IHSA, and other events as determined with the Athletic Director.
  • Attend UEC pre- and post-season meetings for sports in which your school is the conference representative.
  • Assist in organizing awards nights, target meetings, tournaments, and preparation and changes in team schedules.
  • Collaborate with middle schools on scheduling games, transportation, and officials for middle school athletic contests/tournaments.
  • Pay officials.
  • Be familiar and prepared with emergency and safety procedures (severe weather, fire, etc.)
  • Make sure all equipment is secured at the end of the event.
  • Other duties as assigned.
  • Communicate effectively with parents, students, administrators, teacher colleagues, and community leaders.
  • Demonstrate prompt and regular attendance.
  • Create an environment appropriate for the physical, social, and emotional development of students.
  • Cultivate a positive, harassment free culture which motivates students through the use of effective communication and constructive feedback.
Education
  • Bachelor's Degree in Education preferred
  • Appropriate Professional Educator's License (PEL) preferred
  • High School Diploma required
  • Related coursework and/or previous related experience required
Experience / Knowledge
  • Ability to communicate clearly and concisely, both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback, and to conduct conferences as needed with parents, students, administrators, or other teachers.
  • Strong communication, public relations, and interpersonal skills.
  • Ability to effectively present information and respond to questions, inquiries, and/or complaints.
  • Display courtesy, tact, and respect when dealing with others.
  • Maintain appropriate confidentiality.
  • Establish and maintain effective working relationships; demonstrate a commitment to teamwork.
  • Ability and willingness to learn and refresh job skills through professional development in order to meet the changing needs of this position.
  • Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent unscheduled interruptions, and perform duties and tasks at expected levels of professionalism.
  • Spanish language skills preferred.
Physical Demands
  • Requires physical exertion to manually move, lift, or carry heavy materials or equipment.
  • Must work in noisy and crowded environments.
Terms of Employment
  • This is an Appendix F stipend position in accordance to the school year calendar.
  • For Non-ETA Coaches: this position is for this year only.
  • Terms of employment will be determined in collaboration with the athletic/activity director.

Attachment(s):
  • assistant athletic director.pdf