Administrative Assistant

2 weeks ago


Columbia, United States Gallman Consulting Full time
Administrative Assistant / Project Coordinator Columbia, SC

Looking for reliable, flexible, skilled individuals able to demonstrate sound work ethics who take pride in their work

LOCAL CANDIDATES ONLY - NO RELOCATION PROVIDED

COMPANY PROFILE:

  • Heavy Civil Site Development Company, headquartered in Columbia SC
  • Reputation for setting the example in Civil Site Development
  • Excellent Reputation and impressive client list

WHAT THIS COMPANY OFFERS YOU:

  • Competitive pay and excellent benefits package including:

o Excellent medical, dental, and vision coverage

o 401k with match

o Paid Vacation and PTO
• Medical, Dental, Vision, STD and Accident Coverage
• Life Insurance
• Annual bonus Program
• Referral Program
• Structured, organized environment with actively involved ownership/management
• Office is a TEAM environment with professional, experienced team members working together to achieve the best outcomes for the company, clients, and staff

  • Excellent training and growth opportunities
  • Company believes in work/life balance

THE ROLE YOU WILL PLAY

This individual answers directly to the office manager.
• Greet visitors as they enter the building
• Check phone messages and emails
• Answer incoming calls
• Maintain annual licenses: Business, General Contractor, Hazmat, SAM, etc.
• Manage contract and price negotiations with office vendors and service providers; cleaning company, printer company, landscaping, water, etc.
• Monitor office supplies and handle ordering of new supplies
• Responsible for securing appropriate business licenses and insuring they are kept up to date
• Assist with planning in-house or off-site activities such as company meetings and or conferences

Assist with marketing materials such as signage, magnets, cups, etc.
• Responsible for DMV renewals and registrations
• Data Entry
• Miscellaneous Errands
• Collect and organize credit card receipts from the field and enter into system
• Assist with Purchase orders, complete credit applications, request COI's and W9's from new vendors - keeping them current in the system
• Apply for Project Permits
• Request and manage utilities for projects

KNOWLEDGE, SKILLS, AND ABILITIES

  • Good computer skills including Microsoft Office suite, especially WORD and Excel (must be able to easily design formulas in Excel
  • Knowledge of ProContractor is a major plus
  • Data Entry skills
  • Good oral and written communication
  • Able to work as part of a team
  • Willing to take initiative and contribute where needed
  • Reliable with a history of being on time, task focused, and Professional
  • Must have a clean driving record to use the company vehicle to run errands


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