Administrative Assistant
2 weeks ago
Looking for reliable, flexible, skilled individuals able to demonstrate sound work ethics who take pride in their work
LOCAL CANDIDATES ONLY - NO RELOCATION PROVIDED
COMPANY PROFILE:
- Heavy Civil Site Development Company, headquartered in Columbia SC
- Reputation for setting the example in Civil Site Development
- Excellent Reputation and impressive client list
WHAT THIS COMPANY OFFERS YOU:
- Competitive pay and excellent benefits package including:
o Excellent medical, dental, and vision coverage
o 401k with match
o Paid Vacation and PTO
• Medical, Dental, Vision, STD and Accident Coverage
• Life Insurance
• Annual bonus Program
• Referral Program
• Structured, organized environment with actively involved ownership/management
• Office is a TEAM environment with professional, experienced team members working together to achieve the best outcomes for the company, clients, and staff
- Excellent training and growth opportunities
- Company believes in work/life balance
THE ROLE YOU WILL PLAY
This individual answers directly to the office manager.
• Greet visitors as they enter the building
• Check phone messages and emails
• Answer incoming calls
• Maintain annual licenses: Business, General Contractor, Hazmat, SAM, etc.
• Manage contract and price negotiations with office vendors and service providers; cleaning company, printer company, landscaping, water, etc.
• Monitor office supplies and handle ordering of new supplies
• Responsible for securing appropriate business licenses and insuring they are kept up to date
• Assist with planning in-house or off-site activities such as company meetings and or conferences
Assist with marketing materials such as signage, magnets, cups, etc.
• Responsible for DMV renewals and registrations
• Data Entry
• Miscellaneous Errands
• Collect and organize credit card receipts from the field and enter into system
• Assist with Purchase orders, complete credit applications, request COI's and W9's from new vendors - keeping them current in the system
• Apply for Project Permits
• Request and manage utilities for projects
KNOWLEDGE, SKILLS, AND ABILITIES
- Good computer skills including Microsoft Office suite, especially WORD and Excel (must be able to easily design formulas in Excel
- Knowledge of ProContractor is a major plus
- Data Entry skills
- Good oral and written communication
- Able to work as part of a team
- Willing to take initiative and contribute where needed
- Reliable with a history of being on time, task focused, and Professional
- Must have a clean driving record to use the company vehicle to run errands
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