Executive Administrative Assistant to the Superintendent of Schools

2 weeks ago

Buffalo Grove, United States Kildeer Countryside School District 96 Full time

Executive Administrative Assistant to the Superintendent of Schools

Organizational Unit: District

Reports to: Superintendent of Schools

Work Year: 12 month

General Job Description:

Under the direct supervision of the Superintendent, the primary responsibility of the Executive Administrative Assistant to the Superintendent of Schools shall be to assist in assuring the smooth and efficient operation of the School District. This position provides administrative support to the Superintendent and Board of Education.

Essential Functions and Responsibilities:

* Provides clerical and administrative support to the Superintendent of Schools.


* Serves as liaison to all other central and business office administrative support personnel.


* Screens telephone calls, ascertains the nature of business, handles personally when possible, and refers to the proper official or department as appropriate.


* Attends all Board of Education meetings as requested. Provides services to the Board of Education, including preparation, organization, and communication around Board of Education Meetings. Prepares and distributes Board of Education meeting agendas, materials, and meeting minutes.


* Performs the function of recording secretary to the Board of Education.


* Maintains the Board of Education Policy Manual.


* Supports upkeep of the District website related to the office of the Superintendent and the Board of Education.


* Support communication to the community regarding district news and events.


* Coordinates various activities for the School Board and the Superintendent (meetings, receptions, luncheons, workshops, travel/accommodations, etc.).


* Serves as the records custodian for the district, ensuring that all records are maintained in accordance with legal regulations.


* Serves as the District's Freedom Of Information Act officer, participating in ongoing training to ensure compliance with state regulations.


* Compiles data from a variety of sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.


* Interfaces with all levels of staff within the District and with local and regional governmental bodies as required and appropriate.


* Performs other duties as necessary and assigned by the Superintendent of Schools.



Job Requirements: Minimum Qualifications

Knowledge, Skills, and Personal Attributes:

Knowledge - Must have proficient knowledge in the following areas:

* High school diploma or equivalent required; post-secondary education/training preferred.


* A minimum of 3-5 years of administrative/secretarial experience in a school environment.


* Any equivalent combination of experience and education will be considered.


* Proficiency in various computer applications in a network environment requiring word processing functions, spreadsheets, presentation software, and database applications.



Skills - Must demonstrate the following skills:

* Demonstrates leadership skills and a high degree of independence and initiative.


* Demonstrates the ability to meet deadlines while managing multiple projects and events simultaneously.


* Demonstrates the ability to work as a member of a team.


* Demonstrates the ability to maintain confidentiality.


* Ability to work collaboratively with diverse stakeholders.


* Demonstrates excellent verbal and written communication skills in English.


* Demonstrates excellent organizational skills. Maintains a productive and efficient organizational system for all correspondence and records.


* Demonstrates the ability to work independently using good judgment.



Abilities- Must maintain strict confidentiality in performing the duties of Executive Administrative Assistant to the Superintendent. In addition, the following attributes must be demonstrated:

* Be honest and trustworthy.


* Be respectful.


* Possess cultural awareness and sensitivity.


* Be flexible and able to anticipate the needs of the district and community.


* Demonstrate sound work ethics.



Work Environment

The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, frequent stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally the job requires 90% sitting and 10% walking. This job is performed in a generally clean and healthy environment.

Experience: A minimum of 3-5 years of administrative/secretarial experience in a school environment.

Education: High school diploma or equivalent required; post-secondary education/training preferred.

Clearances: Criminal Background Clearance & Pre-Employment Medical Clearance

FLSA Status: Non-exempt

Updated: 11/23

  • Executive Administrative Assistant to the Superintendent of Schools

    1 month ago

    Buffalo Grove, United States KILDEER COUNTRYSIDE SCHOOL DISTRICT 96 Full time

    Under the direct supervision of the Superintendent, the primary responsibility of the Executive Administrative Assistant to the Superintendent of Schools shall be to assist in assuring the smooth and efficient operation of the School District. This p Administrative Assistant, Superintendent, Administrative, Executive, School, Assistant

  • Executive Administrative Assistant to The

    2 months ago

    Buffalo Grove, United States Kildeer Countryside School District 96 Full time

    Job Summary: Under the direct supervision of the Superintendent, the primary responsibility of the Executive Administrative Assistant to the Superintendent of Schools shall be to assist in assuring the smooth and efficient operation of the School District. This position provides administrative support to the Superintendent and Board of Education. - Provides...

  • Substitute - School Administrator

    2 days ago

    Buffalo, New York, United States Buffalo Public Schools Full time

    RECRUITMENT BULLETIN FOR:SUBSTITUTE SCHOOL ADMINISTRATORPOSITION:The Superintendent of Schools, Dr. Tonja M.Williams is interested in receiving applications from qualified candidates for the position of:SUBSTITUTE SCHOOL ADMINISTRATORAPPLICATION:Candidates must complete an application form by clicking on the "APPLY" button below. Please attach your...

  • Executive Personal Assistant

    1 week ago

    Buffalo Grove, United States The Benida Group Full time

    **The Benida Group is looking for a top-flight Executive/ Personal Assistant.** The **Executive / Personal Assistant **provides proactive administrative support to Principal and Estate Manager as it pertains to personal and business-related projects and handling general office tasks, for personal and business. This person will also act as a back-up to the...

  • School Psychologist Temporary

    2 months ago

    Buffalo, United States Buffalo Public Schools Full time

    BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES BUFFALO, NEW YORK 14202 The Superintendent of Schools, Dr. Tonja M. Williams, is interested in receiving applications from qualified candidates for the position of: School Psychologist - Various Locations - Temporary HOW TO APPLY: Click the " APPLY " button at the bottom of this page to start...

  • School Psychologist Temporary

    2 weeks ago

    Buffalo, United States Buffalo Public Schools Full time

    BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES BUFFALO, NEW YORK 14202 The Superintendent of Schools, Dr. Tonja M. Williams, is interested in receiving applications from qualified candidates for the position of: School Psychologist - Various Locations - Temporary HOW TO APPLY: Click the " APPLY " button at the bottom of this page to start...

  • Summer School

    2 days ago

    Buffalo, New York, United States Buffalo Public Schools Full time

    Title:Summer School -Guidance Counselor - Student Placement -Registration Center RB# ID:8969 Department:Other Location:Central Processing Center Division:Instructional Type:Teacher Description BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES BUFFALO, NEW YORK 14202 RECRUITMENT BULLETIN # SUMMER SCHOOL 2024 GUIDANCE COUNSELOR STUDENT PLACEMENT AND...

  • Executive Administrative Assistant

    3 days ago

    Elm Grove, United States Allume Architects Full time

    **New Opportunity!** Allume Architects is looking to add an Executive Administrative Assistant to add to our team! Your role would include assisting the President of the company. Day to day responsibilities include scheduling meetings and appointments, providing general administrative support, and assisting with administrative management of projects, among...

  • Executive Administrative Assistant

    3 weeks ago

    Downers Grove, United States Community High School District 99 Full time

    JobID: **Type**: Secretarial/Clerical/Administrative Assistant (42 weeks)**Date Posted**: 5/29/2024**Location**: South High School**Date Available**: 07/30/2024 **Description: Executive Administrative Assistant - Student Activities** 5 days/week; 42 weeks/year; 8 hours/day; 40 hours/week - **Classification**: Administrative Assistant **Salary**: $19.91 -...

  • Superintendent

    4 weeks ago

    Buffalo, United States CRM Rental Management, Inc. Full time

    Job DescriptionJob DescriptionFT Superintendent of Maintenance – Affordable HousingCome join our AMAZING team!!CRM Rental Management, Inc. is hiring a Full-Time Maintenance Superintendent for our Mariner Towers in Buffalo, NY! Our company continues to grow and expand providing us with the opening for new talent! Please visit: www.crmrentalmgmt.com to learn...

  • Superintendent

    2 weeks ago

    Buffalo, United States CRM Rental Management, Inc. Full time

    Job DescriptionJob DescriptionFT Superintendent of Maintenance – Affordable HousingCome join our AMAZING team!!CRM Rental Management, Inc. is hiring a Full-Time Maintenance Superintendent for our Mariner Towers in Buffalo, NY! Our company continues to grow and expand providing us with the opening for new talent! Please visit: www.crmrentalmgmt.com to learn...

  • Construction Project Superintendent

    2 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you!Construction Project...

  • Construction Project Superintendent

    4 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you! Construction...

  • Construction Project Superintendent

    2 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you! Construction...

  • Construction Project Superintendent

    4 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you!Construction Project...

  • Construction Project Superintendent

    2 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you!Construction Project...

  • Construction Project Superintendent

    4 weeks ago

    Buffalo, United States iWorld Professionals Full time

    iWorld Professionals is seeking Construction Superintendents for our client, a growing prestigious construction firm. Multiple openings available. If you are interested in putting your talents to work in a dynamic company providing pre-construction, construction management and design to build services, then this is the position for you!Construction Project...

  • Administrative Assistant for Facilities and

    3 weeks ago

    Buffalo Grove, United States Kildeer Countryside School District 96 Full time

    Job Summary: Purpose Statement: The Administrative Assistant for Facilities and Transportation provides administrative support services to ensure effective, efficient, and accurate financial and administrative operations. This includes compiling information and records to prepare purchase orders for procurement of materials/supplies and performing technical...

  • Summer School

    7 hours ago

    Buffalo, United States Buffalo Public Schools Full time

    BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES BUFFALO, NEW YORK 14202 RECRUITMENT BULLETIN # 23-373 SUMMER SCHOOL 2024 GUIDANCE COUNSELOR  STUDENT PLACEMENT AND REGISTRATION MAY 30 2024 POSITION:  The Superintendent of Schools, Dr. Tonja M.Williams, is interested in receiving applications for qualified candidates for the...

  • Communications Coordinator

    4 days ago

    Buffalo Grove, United States Kildeer Countryside School District 96 Full time

    Job Summary: We are seeking a highly motivated and detail-oriented Communications Coordinator to join our team. Under the direct supervision of the Superintendent and in coordination with the administrative team, the Communications Coordinator develops and proactively coordinates a cohesive communication and public relations plan for the...