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Program Coordinator, Psychological Training

4 months ago

Dallas, United States Children's Health Full time

Job Title & Specialty Area: Program Coordinator, Psychological Training

Job Type: This is a remote position with occasional on-site meetings - Texas residency required.

Why Children's Health?

At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal. Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being. Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary:

This position is responsible for coordinating specific projects and/or program initiatives for the Psychological Services Training Program and Faculty. This includes support services related to application by trainees and faculty for employment and accreditation related activities over the course of the training year. Coordination of these projects will include initiation and follow through as well as consistent reporting of progress to the leadership. The coordinator will serve as a resource to members of work groups and provide and develop appropriate tools for project completion.

Responsibilities:

* Application, On-Boarding and Orientation: Management of the application process for postdoctoral candidates, non-employed students and faculty. Coordinate with Student Services, Chief Psychologist, Directors and Managers the on-boarding of all newly recruited post doctoral fellows, trainees and faculty. This includes Lawson management (e.g., personnel actions: initial onboarding, terminations, extensions, position changes and key requests), Ultimus requests and the management of all final clearance procedures for non-employed students, managing the tracking system for applicants and recruits, communicating with accepted trainees regarding credentialing process, assisting in the management of all logistical aspects of the orientations, confirming speakers and their remarks/presentations, working with educators, AV/Catering, etc. Assist with recruitment visits including schedule on-site and travel accommodations (flight, hotel, car rental, etc). Coordinate with Service Area manager to determine new hire logistics (office location, key, phone line, pager, system accesses, distribution lists, etc.). Aid in the completion of Managed Care applications for faculty.
* Program Management: Maintain employee files and competencies log for trainees and faculty. Point of contact between non-employed students and Access Management, Liaise with Student Services, Badge Office, HRIS, Access Management to facilitate addition to Lawson, badge creation and creation of Outlook account. Responsible for annual re-credentialing of all extending non-employed students. Prepare and update the Psychological Services Procedure Manual. Order supplies for trainees and faculty as needed. Aid in travel and education arrangements. Aid in PI tracking across Psychological Services. Produce productivity reports monthly. Aid in coordinating materials for PEAC and faculty reviews.
* Coordinate Program Activities: Responsible for project and subproject activities from start to finish as assigned. Creates and modifies templates and tools to aid team in reporting project activities and results. Performs informational analysis and develops reports as requested.
* Special Projects: Assist Chief Psychologist, Director and Managers in special projects relevant to the training program and those that support the strategic initiatives of the hospital.

This is a full-time position.

How You'll Be Successful:

WORK EXPERIENCE

* 4+ years related experience Required
* Experience in healthcare, communications, community relations, higher education, or customer service Required
* Experience communicating with patients, families and providers Required
* Proficiency with Microsoft Excel Required
* Must be knowledgeable about HIPAA

EDUCATION

* High school diploma or equivalent Required
* Four-year Bachelor's degree or equivalent experience Preferred

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children's Health a place where everyone can contribute.

Holistic Benefits - How We'll Care for You:

* Employee portion of medical plan premiums are covered after 3 years.
* 4%-10% employee savings plan match based on tenure
* Paid Parental Leave (up to 12 weeks)
* Caregiver Leave
* Adoption and surrogacy reimbursement