Accounts Payable Specialist I

Posting Details

College Information

Peralta/College Information

District Office

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent.

Position Information

Job Title Accounts Payable Specialist I (Temporary Position) - District Office Time Base 40 hrs/week 12 months/year Compensation Salary Range: $23.82/Hour - $30.12/Hour Position Type Classified Department Financial Services/Budget (141) City Oakland State CA Job Description Summary

Under supervision, the Accounts Payable Specialist performs a variety of tasks related to processing and generating payments to vendors, contractors and consultants for the District's goods and services. The Accounts Payable Specialist reviews, researches, updates and maintains records of all accounts payable transactions.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

* Receives and reviews and reconciles invoices and purchase orders submitted for payment to ensure that goods ordered have been satisfactorily received before payment is processed.
* Reviews, analyzes and matches invoices and contracts for consistency with purchase order pricing and computation of amounts due; captures any refunds or adjustments indicated, and posts any credits and/or changes to the proper District accounts .
* Coordinates with the colleges, vendors, consultants and departments to manage and resolve invoice inconsistencies regarding budget information, charges, coding and other documentation data.
* Examines travel claims for completeness and accuracy of computations, and processes claims for payment.
* Review, approve and enters data for various transactions processed into the automated system for payment, organizes records, and updates and maintains the purchasing database as required.
* Provides guidance to the college and District employees on the completion of various Accounts Payabale related documentation including; requisition and budget transfer forms.
* Records, verifies, update and maintain the District's automated inventory system for capital equipment.
* Works with the Receiving Department, Business Officers and/or other appropriate District personnel to assure maintenance of an accurate inventory base.
* Assists with preparation of periodic recommendations to the Board of Trustees for disposal or deletion of items from the inventory of capital equipment.
* Prepares various Accounts Payable related reports. Job
* Develop and track accounts payable documents and correspondence.
* Performs other related duties as required.

Minimum Qualifications

1. Three years of experience performing accounts payable duties, or an equivalent combination of training and experience, that could likely provide the required knowledge and ability.

2. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community

Desirable Qualifications

Ability to perform a variety of tasks to process and generate payments to vendors for goods and services.

* Experience performing accounts payable transactions using PeopleSoft. • Ability to accurately identify and resolve inconsistencies in orders or invoice charges.
* Knowledge of business office practices, clerical accounting procedures; arithmetic, filing and record-keeping methods; telephone etiquette; and the operation of PCs and office machines.
* Ability to process accounting transactions and reports with accuracy and timeliness.
* Ability to handle messages accurately and succinctly.
* Ability to understand and carry out oral and written directions.
* Ability to read and write at the level required for successful job performance.
* Ability to interact with outside vendors and employees with courtesy and tact.
* Possess excellent written and verbal communication skills.

Environmental Demands Other Requirements Tools & Equipment Used Application Deadline Date ONGOING Open Date 01/12/2024 First Review Date Special Instructions to Applicants

APPLICATION PROCEDURES

1. Required documents will include:

* Current resume of experience, formal education/training and qualifications.
* Copies of supporting credentials, if applicable.
* Copies of transcripts from fully accredited colleges or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

* Resume

Optional Documents

* List of References
* Other Document
* Cover Letter
* Transcripts

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * How did you find out about the position?
* Asian Week
* California Community College Chancellor's Office website
* Career Builder
* Chronicle of Higher Education website
* Chronicle of Higher Education newspaper
* Community College Jobs Website
* Community College Times
* Craigslist
* Diverse Issues in Higher Education
* El Mundo
* Hispanic Outlook in Higher Education
* Indeed.com
* Job Fair, Conference or Workshop
* Local Newspaper (Oakland Tribune, SF Chronicle, ect)
* Oakland Post
* Peralta Jobs Website
* Walk-In (PCCD Office of Human Resources)
* Women in Higher Education
* Word of Mouth
* 24-Hour Job Line
* Other


* If you chose "Other" as your answer for the above question, please provide details

(Open Ended Question)