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Accounts Payable Specialist

4 months ago

Oakland, United States Bay Area Community Services Full time

Bay Area Community Services (BACS) provides innovative behavioral health and housing services for teens, adults, older adults, and their families across the Bay Area. We envision a world where all people are healthy, safe, and engaged in community wellness, with access to quality housing. Every year, BACS makes a difference in the lives of more than 12,500 people.

We are expanding our Accounting team The Accountant - Accounts Payable Specialist is responsible for accurate and timely management of vendor billings, analysis and problems, payments and resolution of outstanding balances and the application of payments.

Accounts Payable A/P Essential Duties and Responsibilities:

* Prepares, reviews and distribute vendor billings.
* Posts vendor payments by check processing and credit processing.
* Verifies accuracy of invoices by reconciling billings to the general ledger.
* Research and resolve payment discrepancies.
* Review A/P aging to ensure compliance.
* Account reconciliation.
* Maintain accounts payable vendor files and records.
* Control New Vendor process
* Investigate and resolve vendor inquiries.
* Research past due payables.
* Resolves vendor accounts by examining payment history to determine if collection letters are accurate
* Researches and negotiates billing reduction claims.
* Summarizes payables by maintaining vendor's accounts, verifying totals, and preparing reports.
* Maintains good relations with vendors and service providers.
* Assists other accounting areas when required.
* Other duties as assigned.

Accounts Payable A/P Competencies:

* Knowledge of general accounting procedures.
* MS Excel analysis
* Attention to detail and accuracy.
* Organized and good problem-solving skills.
* Good verbal and written communication skills.
* Able to work in fast paced environment.
* Maintains a customer service and strength-based orientation. Embraces diversity in all aspects.
* Works well with others and behaves professionally and ethically while developing professionally.
* Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution.
* Ensures confidentiality with respect to organizational or client information and data.
* Expresses facts and ideas verbally and in writing in a clear, concise and organized manner.
* Proficiency in Microsoft applications of Word, Outlook and systems-based documentation platforms.

Accounts Payable A/P Qualifications:

* Bachelor's Degree in Accounting or Associate Degree in Accounting plus three (3) years of general accounting experience. Demonstrated experience with Microsoft Office software.
* Ability to learn to work with different accounting software programs, particularly the MIP Accounting System.
* Healthcare/vulnerable client employer, verified COVID vaccination required.

Additional Requirements: Position requires a valid California driver's license, personal vehicle, and proof of personal vehicle insurance coverage. DMV printout required.

Accounts Payable A/P Compensation and Benefits:

* Highly competitive compensation: $34-40/hour DOE.
* Fully paid medical, dental, vision, and life insurance coverage for employees and children.
* 32 days off (PTO/Holiday), increasing with tenure, includes your birthday off.
* 403b plan. BACS matching contribution after 1 year of service..
* After 1 years of services $3,000 per year student loan debt, tuition or continuing education costs. Up to $15,000 over 5 years.
* One month PAID sabbatical after 8 Years - not charging PTO.
* Significant internal growth opportunities.

BACS is an Equal Opportunity Employer